Job Description

We are hiring an

Executive Administrative Coordinator, Full Time Permanent

basis at our office located in

North York, ON

.

Who are we -

123Dentist

is Canada's largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including HR, marketing, finance, as well as supply & equipment procurement.


To learn more about us, please visit here: https://www.123dentist.com/

What We Offer -

We offer professional advancement opportunities, competitive compensation, fantastic benefits and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

Position Summary -

The Executive Administrative Coordinator provides essential administrative and organizational support to assigned executives by handling administrative tasks and ensuring smooth day-to-day operations. This role focuses on calendar management, travel arrangements, and expense processing. The position requires attention to detail, reliability, and the ability to follow established procedures.

Key Responsibilities -

Schedule and organize meetings and appointments. Arrange travel as needed. Assist with accounts payable and expense submission tasks, such as submitting invoices and tracking approvals. Maintain organized digital document systems for easy retrieval. Prepare and format correspondence, reports, and other documents as directed. Provide occasional backup for reception duties, including answering phones and greeting visitors. Other duties as assigned.

Qualifications -

High school diploma or equivalent; post-secondary education in office administration is an asset. 1-2 years of administrative experience preferred.

Required Skills & Abilities -

Highly professional and adaptable with proven judgment and discretion. Sensitivity to confidential matters is required. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational skills and attention to detail. Ability to follow instructions and established processes. Good communication skills for internal coordination.

Working Conditions -

Highly professional, collegial work environment A supportive team, keen to enable you to learn and grow alongside the organization. Dynamic, fast-paced and growing company, with an entrepreneurial, can do' approach

Equal Opportunity Employer -

123Dentist is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

JOB ID:9608-EAC-ON-0999