Job Description

Summary

The Executive Assistant provides high-level administrative support to the Vice President & General Manager of North America, ensuring efficient coordination of their daily, weekly, and monthly activities to help achieve strategic goals.

Responsibilities

Manage executive calendars, prioritizing meetings by urgency and importance. Handle documentation flow, including signature requests, reports, correspondence, and electronic approvals for vacations, legal signatures, expenses, purchase orders, and special requests. Coordinate domestic and international travel, including flights, accommodations, transportation, and Visa requirements; ensure monthly expense reports are submitted on time. Organize logistics for on-site, off-site, and virtual meetings/events, including RFPs, contracts, accommodations, catering, agendas, meeting space setup, and transportation.

Qualifications

Proven experience supporting senior leaders/executives in a corporate environment. Excellent organizational, time management, and project management skills with strong attention to detail. Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive). Ability to maintain strict confidentiality with sensitive information. Experience with Oracle, SAP Concur, myCWT, and Miro.
Job Types: Full-time, Casual

Pay: $27.50 per hour

Expected hours: 40.00 per week

Education:

Secondary School (required)
Experience:

Executive Assistant: 2 years (required) Travel Arrangement (Domestic & International): 1 year (required) Calendar Management: 1 year (required) * Oracle/ SAP/ Concur/ myCWT/ Mirot: 1 year (required)