Job Description

Overview:
This is an exciting opportunity to join Northland Properties, Canada's largest and fastest-growing privately owned hospitality group. Founded in 1963, Northland operates in five countries with over 60 hotels, 150 restaurants, three resorts, three hockey teams and other brands and lines of business. With more than 13,000 Team Members, we are well known for the quality of our services as well as our ability to bring people together and create exceptional guest experiences.
We are seeking a highly organized and detail-oriented individual to fill the position of Executive Administrative Assistant for the Northland Restaurant Group. The ideal candidate will be able to provide high-level administrative support to the President & COO, Northland Restaurant Group, & Brand Presidents (Moxies, Denny's, Chop).
Responsibilities:

• Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.
• Debit notes on period-end items.
• Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).
• Draft and proofread correspondence, communication memos, sales results, and other written materials as required by the executives.
• Ensure that meetings begin on time with prep material delivered in advance.
• Answer and screen calls, take messages and respond to inquiries when appropriate.
• Maintain and organize files, records, and other documents.
• Update and manage organizational charts.
• Track performance tools and communicate results.
• Process and track expense reports, invoices, and other financial paperwork.
• Liaise with other departments, external partners, and vendors as necessary.
• Perform research and prepare reports as needed.

Manage special projects as assigned by the direct managers, the Restaurant Group, and Northland Living leaders. * Provide general administrative support as required.

• Enter expense reports.

Reception coverage during lunch hours or as needed at the front desk.
Requirements:

• Minimum of 2 years of experience in an administrative or executive support role.
• Excellent organizational, time management, and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and discretion with sensitive information.
• Professional demeanour and strong interpersonal skills.

Submission of resume does not guarantee an interview or transfer. Qualified applicants are encouraged to apply, provided they meet the minimal requirements of the applicable skills required. You must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker. Applications will not be accepted via email or in person. We thank all applicants for their interest in Career opportunities with Company, however, only those applicants we wish to interview will receive a reply to their application.

Skills Required