Executive Administrative Assistant

Montréal, QC, CA, Canada

Job Description

Job Title: Administrative Assistant (Full-Time)



Location:

Montreal (On-Site)

Start Date:

ASAP

Experience Level:

2-4 years

Department:

Operations

Reports to:

TBD

About Draft&Goal



Draft&Goal is an award-winning AI startup revolutionizing enterprise automation through Agentic Workflow Automation. Our no-code platform empowers businesses to scale their content operations using intelligent, customizable AI workflows. We're backed by leading investors and already working with major clients like TotalEnergies, Quebecor, and Turo.

Your Mission



We're looking for a

proactive and detail-oriented Administrative Assistant

to keep our fast-growing startup running smoothly. You'll be the operational backbone supporting the team with

HR

,

accounting

,

payroll

,

logistics

, and

day-to-day admin tasks

.

This is a key role for someone who thrives in a fast-paced, evolving environment and is excited to be part of a startup shaping the future of AI.

Responsibilities



Office & Executive Support



Maintain internal documents, calendars, and schedules Support leadership with meeting coordination and communication Prepare reports, internal communications, and presentations

Accounting & Finance



Assist with basic bookkeeping and monthly expense tracking Process invoices, receipts, and vendor payments Coordinate with our external accountant for monthly closings

HR & Payroll



Maintain employee records and HR documentation Support onboarding/offboarding processes Assist with payroll processing and government filings (e.g. CNESST, Revenu Quebec)

Operations & Tools



Manage subscriptions and SaaS tools (e.g. Notion, Slack, Google Workspace) Help with document and contract management Provide general administrative support to different departments

Requirements



2-4 years of experience in an administrative, operations, or finance role Excellent organizational and multitasking skills Strong written and verbal communication (French and English) Comfort with tools like Google Workspace, Notion, Excel/Sheets, and Slack Basic knowledge of accounting principles and HR procedures Ability to work independently and manage shifting priorities Experience in a startup or fast-paced environment is a big plus

Why Join Us



Be part of a high-growth AI startup at the forefront of enterprise automation Learn from seasoned entrepreneurs and tech leaders Flexible working environment Competitive salary & benefits Opportunity to grow into an operations lead role as the company scales

To Apply:

Send your CV and a short message explaining why you'd be a great fit to helen@dng.ai

French:



Titre du poste : Assistant(e) Administratif(ve) (Temps plein)


Lieu : Montreal (Presentiel)


Date de debut : Des que possible


Niveau d'experience : 2 a 4 ans


Departement : Operations


Superieur hierarchique : A determiner



A propos de Draft&Goal

Draft&Goal est une startup en intelligence artificielle primee qui revolutionne l'automatisation des entreprises grace a l'Agentic Workflow Automation. Notre plateforme sans code permet aux entreprises de faire evoluer leurs operations de contenu en s'appuyant sur des workflows d'IA intelligents et personnalisables. Soutenus par des investisseurs de premier plan, nous travaillons deja avec des clients majeurs comme TotalEnergies, Quebecor et Turo.

Votre mission

Nous recherchons un(e) assistant(e) administratif(ve) proactif(ve) et rigoureux(se) pour assurer le bon fonctionnement de notre startup en forte croissance. Vous serez le pilier operationnel de l'equipe, en apportant votre soutien sur les sujets RH, comptabilite, paie, logistique et taches administratives quotidiennes.
Ce poste cle convient parfaitement a une personne qui s'epanouit dans un environnement dynamique et en constante evolution, et qui souhaite contribuer a faconner l'avenir de l'IA.

Responsabilites

Soutien administratif et a la direction



Gerer les documents internes, calendriers et plannings Assister la direction dans la coordination des reunions et la communication Preparer des rapports, communications internes et presentations

Comptabilite & Finance



Aider a la tenue de livres et au suivi des depenses mensuelles Traiter les factures, recus et paiements fournisseurs Collaborer avec notre comptable externe pour les clotures mensuelles

Ressources humaines & Paie



Tenir a jour les dossiers employes et la documentation RH Appuyer les processus d'integration et de depart Aider au traitement de la paie et aux declarations gouvernementales (ex. : CNESST, Revenu Quebec)

Operations & Outils



Gerer les abonnements et outils SaaS (Notion, Slack, Google Workspace, etc.) Aider a la gestion des documents et des contrats Fournir un soutien administratif general aux differents departements
Profil recherche

2 a 4 ans d'experience dans un role administratif, operationnel ou financier Excellentes competences en organisation et en gestion de priorites Excellente communication ecrite et orale (francais et anglais) Maitrise des outils tels que Google Workspace, Notion, Excel/Sheets et Slack Connaissances de base en comptabilite et en processus RH Capacite a travailler de maniere autonome dans un environnement en evolution Une experience en startup ou dans un environnement dynamique est un atout
Pourquoi nous rejoindre

Rejoignez une startup en pleine croissance, a la pointe de l'automatisation par l'IA Apprenez aux cotes d'entrepreneurs et de leaders technologiques experimentes Environnement de travail flexible Salaire et avantages competitifs Opportunite d'evoluer vers un role de responsable des operations a mesure que l'entreprise grandit

Pour postuler :

Envoyez votre CV ainsi qu'un court message expliquant pourquoi vous seriez un excellent ajout a l'equipe a l'adresse : helen@dng.ai

Job Type: Full-time

Pay: $40,019.64-$60,721.50 per year

Benefits:

Dental care Extended health care Paid time off
Work Location: In person

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Job Detail

  • Job Id
    JD2566196
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Montréal, QC, CA, Canada
  • Education
    Not mentioned