Job Description

Executive Mortgage Assistant Wanted by a Demanding--but Driven--Entrepreneur

My Executive Assistant is moving outside the country, and her departure is your opportunity, if you're the kind of person who thrives under pressure, solves problems before they happen, and doesn't flinch when things get messy.

I'm the founder of one of Canada's leading mortgage firms. I run fast, I expect a lot, and I'm deeply committed to excellence for our clients, our team, and our impact. If you're just looking for a chill 9-5, this is not for you. But if you want to work directly with a founder who pushes hard, supports harder, and rewards excellence, keep reading.

? What You'll Actually Be Doing:

This is not a passive support role. You will be my right hand--keeping me focused, organized, and moving at full speed while helping the company execute at a high level.

Your job is to:

Own my calendar and time

: Schedule meetings, seminars, and events, prioritize what matters most, and eliminate distractions.

Manage intake

: Be the first point of contact for new clients and referral partner connections, set the tone and set the meetings.

Keep gifting and follow-up flowing

: Handle client and referral gifting, event planning, and post-funding relationship programs with precision.

Support the team

: Track staff milestones, help manage vacation days, payroll updates, bonuses, and internal communication.

Run marketing tasks

: Coordinate with marketing to assist with sending emails, and workshops with support from automation tools and team members

Document and organize

: Take killer notes, follow up on meetings, and make sure no ball gets dropped.

Be a glue

: Pitch in wherever needed, from event support to client calls to high-level admin work.

Operations:

Ideally grow into supporting operations related support.
This role is fully remote, with occasional in-person event support depending on location.

Who You Are:

Let's be blunt, this role is not for most people. But if this sounds like you, we might be a perfect fit:

Experienced

: You've supported a fast-moving, high-performing executive before and understand the pace and expectations.

Proactive

: You don't wait to be told. You see what needs to be done--and you do it.

Obsessively organized

: Calendars, tasks, workflows--you don't just manage chaos, you prevent it.

Positive and emotionally intelligent

: You bring calm energy and clarity, even in chaos.

Fast learner

: You pick up tools, systems, and industry lingo quickly. You're tech-savvy and resourceful.

Discreet and loyal

: Trust matters. You'll be exposed to sensitive information and high-level decision-making.

Excellent communicator

: You write clearly, speak confidently, and follow up relentlessly.

Bonus

: You love details and take pride in getting things just right*.

Compensation + Opportunity

Starting at $55,000+

, depending on experience, but willing to compensate more for someone who does even better. You'll be treated well, this is a role I value deeply. You'll learn, grow, and have a real seat at the table. This is a long-term position for the rightperson.
Next Steps

If you've read this far and feel called out (in the best way), send the following to be considered for the role

Your resume

A cover letter that shows me who you are,

don't just repeat your resume. Tell me why this role speaks to you and what you bring to the table - and if you use AI, please at least customize it ;)

A short (1 min video)

Send it all to:

[alex@getflowmortgage.ca]

Subject line: Executive Mortgage Assistant Application - [Your Name] with video and clarity on why you are the right fit!

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

Extended health care On-site parking Paid time off Work from home
Work Location: Hybrid remote in Kelowna, BC