Job Description

Posted on: Feb 4, 2026
Posted by: Rural Municipalities of Alberta
Summary
The Organization
The Rural Municipalities of Alberta (RMA), established in 1909, represents the elected councils of Alberta's 69 rural municipalities. The RMA's mission is to empower its members through proactive leadership, strategic partnership, effective advocacy, and collective business services. The RMA fosters a collaborative work environment, and strives to operate as an innovative, responsive, and learning organization.
Purpose
The Executive Administration Coordinator provides comprehensive administrative support to the Executive for the Rural Municipalities of Alberta. As a result of carrying out the roles and responsibilities noted below, this position will have access to highly confidential member and association information. It is expected and required that this information be held in the strictest of confidence. In all cases, this position is expected to work in a team environment.
This is an in-office position at our Nisku office. It is a 12-month term contract.
Key Responsibilities
Responsibilities and Activities
Administrative Support - Arrange and coordinate meetings, which includes preparing agendas, coordinating logistics, and ensuring all necessary materials are available. Attend meetings as required, take minutes, and follow up on action items. Managing and facilitating correspondence.
Travel and Scheduling - Coordinate travel arrangements, including booking flights, accommodations, transportation and itineraries. Coordinates activities related to the Executive's schedule; screens meeting requests, redirects requests where appropriate; and prioritizes meetings.
Budget and Expenses - Reconcile expense claims and ensures governing financial policies and procedures are adhered to. Monitors and processes payments related to training and development for the Executive, board and/or department. Assists in monitoring contract expenditures to ensure they are within the scope of the contract and in accordance with financial policies and procedures. Invoice coding and processing.
Records Management - Assists with the coordination, storage and archive of files and records. Will support the implementation and ongoing management of department Sharepoint and file management processes.
Other - Deals with inquiries including department officials, officials of other government departments and agencies, and the general public. At the request of the Executive, participates in special projects i.e. assists with the organization of meetings, conventions, conferences or social events. Foster positive relationships by interacting with staff, board, external stakeholders and various levels of government.
The complexity and high-profile nature of this position requires being proactive and adaptable to rapidly changing environments. This position is responsible for providing a high level of efficient and effective administrative and office functions. The work often deals with complex and politically sensitive issues. The successful candidate will be expected to work independently, confidentially and with minimal supervision. While the position has little formal supervisory responsibility, it provides functional direction and guidance to other administrative support staff on any items related to the Executive in accordance with established standards.
This position provides leadership and acts as a resource to other administrative support staff in the department and/or division on form, accuracy and content of correspondence.
Requirements
Knowledge, Skills and Abilities

• Completed post-secondary education in a related field (i.e. Business Administration Studies).
• 5 years minimum of demonstrated experience supporting a senior level executive or government official.
• Intermediate to advanced PC proficiency in a Windows environment (Outlook, Word, Excel, PowerPoint, SharePoint).
• Exceptional organization and time management skills are essential.
• Exceptional attitude and positive outlook.
• Working knowledge of governmental systems and processes; department and/or divisional legislation
• Working knowledge of procurement processes and insurance
• Event/meeting planning experience.
• Valid driver's license with a clean drivers abstract
• Professionalism in dealing with confidential and sensitive information.
• Excellent written and oral communication skills
• Be fluent in English.
• Excellent knowledge of: political sensitivities and the diverse interests of diverse stakeholders; and of financial policies, the electronic communication systems, as well as of legislation governing Freedom of Information and Privacy (FOIP),

The RMA is an equal opportunity employer. Any applicant that meets the qualifications above is encouraged to apply. Priority will be given to those already legally entitled to work in Canada.
To apply, please send a resume and cover letter in PDF format outlining how you meet the above qualification requirements, to the attention of Janelle Lopushinsky at janelle@RMAlberta.com. This posting will remain open until a suitable candidate is found.
We thank all applicants, but due to the high volume of responses expected, only those selected for an interview will be contacted. No phone calls, please.

Skills Required