Job Description

Job Overview

We are seeking a highly organized and detail-oriented Events & Group Sales Coordinator to join our dynamic team. The ideal candidate will be responsible for planning, executing, and overseeing a variety of events from conception to completion. This role requires exceptional communication skills, strong negotiation abilities, and a passion for delivering outstanding customer service. The Event Coordinator will work closely with clients to understand their vision and ensure that every aspect of the event is executed flawlessly.

Responsibilities

Collaborate with clients to determine event objectives, budgets, and timelines. Plan and coordinate all aspects of events, including venue selection, catering, entertainment, and logistics. Negotiate and Renegotiate contracts with vendors and suppliers to secure the best rates and services. Develop marketing strategies to promote events effectively. Manage event budgets, ensuring all expenses are tracked and reported accurately. Provide exceptional customer service throughout the planning process and on-site during events. Manage the complete sales cycle for group reservations including inquiries, proposals, confirmations, and post-event reconciliation Oversee the setup and breakdown of events, ensuring all details are executed as planned. Handle guest services during events to ensure a positive experience for all attendees. Coordinate with catering teams to create menus that align with client preferences and dietary restrictions. Utilize time management skills to juggle multiple projects simultaneously while meeting deadlines.

Experience

The ideal candidate will possess the following skills and experience:

Proven experience in event planning or management within hospitality, restaurant, or hotel settings. Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent communication skills for effective interaction with clients, vendors, and team members. Experience in budgeting and financial management related to events. Knowledge of marketing strategies specific to event promotion. Familiarity with banquet operations and catering services is a plus. Previous experience in fundraising events is advantageous but not required. A background in customer service or guest relations is essential. Candidates should demonstrate a passion for creating memorable experiences through effective event coordination.
Job Type: Fixed term contract
Contract length: 18 months

Pay: $50,000.00-$58,000.00 per year

Benefits:

Company events Dental care Extended health care On-site parking
Work Location: In person