Job Description

POSITION DESCRIPTION

Event Technologist Intern

POSITION OVERVIEW

Reporting to the Director of Community Engagement and Events at the Vector Institute, the

Event Technologist Intern

will support the Events Team in improving the design and build of event registration pages, manage event technology platforms, support digital marketing automation, and help implement Vector's new data governance strategy. The incumbent will be required to demonstrate technical problem-solving abilities, taking the initiative to research platform solutions, and implement user-friendly event experiences.

Start date:

January 12, 2026

End date:

April 24, 2026

APPLIED INTERNSHIPS AT VECTOR

The applied internship program at Vector provides relevant, hands-on learning and work experience in machine learning and AI. During the paid internship, interns will have the opportunity to attend research, recruitment, and commercialization talks at Vector and connect with key stakeholders in the AI ecosystem. Applied internships may be full-time (36.25 hours per week) or part-time (20 hours per week) over the Winter academic term (January 12 - April 24, 2026) with an opportunity to continue over the Summer 2026 academic term. We welcome applications from all qualified candidates. Consistentwith Vector's goals in this program to relieve disadvantages and alleviate the under-representation of Black and Indigenous people in AI, and to attempt to achieve equal opportunity in the field of AI, preference in hiring will be given to qualified Black and Indigenous persons, studying at or having recently graduated from a Canadian post-secondary institute, who self-identify as such in the application process. This initiative is designed to meet the criteria of a special program under the Ontario Human Rights Code.


Please note we are seeking a part time intern for this role.

KEY RESPONSIBILITIES

Create a handbook and standardization protocol for creating event pages and gathering guest data; Design and build responsive event registration pages using platforms like Swoogo, Eventbrite, and similar event management systems; Implement conditional logic for registration forms based on attendee types, pricing tiers, and event requirements, make improvement suggestions; Support audience segmentation in Mailchimp for targeted event communications with marketing team; Develop automated email workflows in Swoogo and registration confirmation sequences; Troubleshoot technical issues with event platforms and registration processes; Collaborate with both the Marketing and Events teams to optimize user experience and conversion rates; Test registration flows across devices and browsers to ensure functionality and create basic landing pages and event microsites as needed; Support integration between event platforms and CRM systems and create appropriate documentation; and, Other duties as assigned.

PROFILE OF THE IDEAL CANDIDATE

You are a self-identified Black or Indigenous student or postdoc (Indigenous ancestry or heritage - First Nations (status or non-status), Metis or Inuit) or a recent graduate. You are in second year or higher, studying at a Canadian university or college, or a recent graduate within one semester of graduation, ideally pursuing Data Analytics, Marketing, Business Administration, or related field. Strong analytical skills with a proven ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Web design fundamentals with HTML/CSS knowledge and responsive design principles. Platform experience with event management systems (Swoogo, Eventbrite, Luma etc.) or willingness to learn quickly. Technical aptitude for understanding conditional logic and form automation. Email marketing knowledge including audience segmentation and automation workflows. Problem-solving mindset with ability to troubleshoot technical issues independently. Communication skills to collaborate effectively with cross-functional teams.

NICE TO HAVE

Experience with Mailchimp or similar email marketing platforms. Wordpress, Basic JavaScript, and/or web development experience. Familiarity with marketing automation tools and workflows. Previous event coordination or registration management experience. Understanding of user experience (UX) design principles. Experience with CRM integrations and data management. Interest in AI/tech industry events and community building. Position Type: Part-time, flexible hours to accommodate academic schedule.

Compensation: $25/hour.


If you have any questions, please contact internships@vectorinstitute.ai.


Please address applications (cover letter and resume) to Taylor Walker, Manager, AI Talent Initiatives, Early Talent,

using the link provided.

The deadline for submission is September 22, at 1:00PM ET. We thank all applicants for their interest in this exciting opportunity and will be in touch with those whose qualifications most closely match with our needs. Please note that all interviews are currently being held remotely.


At the Vector Institute, we are committed to driving excellence and leadership in Canada's knowledge, creation, and use of AI to foster economic growth and improve the lives of Canadians. We strive for greater inclusion in the programs and culture that we build by welcoming and encouraging applications from all qualified candidates. In order to relieve disadvantage and alleviate the under-representation of Black and Indigenous people in AI, and to attempt to achieve equal opportunity in the field of AI, priority in hiring will be given to qualified Black and Indigenous persons, studying at or having recently graduated from a Canadian post-secondary institute, who self-identify as such in the application process. This initiative is designed to meet the criteria of a special program under the Ontario Human Rights Code.


Vector is committed to workforce development in AI and to building a strong and diverse AI ecosystem in Canada. Vector encourages applications to our internship programs from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, and 2SLGBTQIA+ persons.