Job Description

Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.

Reporting to the Executive Director, Marketing & Communications, the Event Lead is responsible for event planning and coordinating events and brand experiences across the university including large-scale institutional events such as the annual Graduate Exhibition.

Summary of Responsibilities:

• Project manage and lead execution of major institutional events including the university\xe2\x80\x99s five-day annual Graduate Exhibition which normally attracts 40,000+ visitors
• In collaboration with the Advancement department, lead the planning and executing of fundraising events
• Hire and supervise up to 40+ part-time student support staff as well as technical staff such as special exhibition curators
• Actively engage key internal academic and administrative stakeholders to effectively plan and program signature institutional events
• Develop work back schedules and dependencies, aligning all project stakeholders on targeted time and budget deliverables
• Oversee all arrangements for event programming, including venues, production, catering, entertainment, d\xc3\xa9cor, alcohol permits, and vendor contracts
• Organize and implement branding strategies for events including working with Creative Services to ensure sufficient signage and collateral at events
• Liaise with Safety, Security & Campus Operations, IT Services and other stakeholder departments with respect to event planning and logistics
• Prepare and oversee project budgets against institutional priorities, including issuing purchase orders and RFQs as required and coordinating payment of related accounts through the Finance Office
• At the conclusion of key institutional events, conduct evaluations and prepare final reports
• Manage vendor relationships to ensure quality, budget, and delivery timing objectives are met
• Ensure systems and processes are in place to provide a superior experience to both internal and external stakeholders, including participants, attendees, suppliers, sponsors and staff
• Oversee the university\xe2\x80\x99s event listings to ensure alignment on promotion
• Support and advise on strategies and systems for external event space rentals on campus
• Other tasks as required, to support the function of the Marketing & Communications office

Qualifications:

• Post-secondary degree in marketing, communications or equivalent
• Minimum of four (4) years of experience in large-scale events management and communications, preferably within the arts and cultural or educational sector, and familiarity with the Toronto art and design communities
• Demonstrated strategic planning, project management, and organizational skills with tenacity and attention to detail
• Experience managing and tracking budgets
• Excellent oral and written communication and interpersonal skills in working with staff and external stakeholders
• Experience with hiring, supervising, and training employees, including organizing, prioritizing, and scheduling work assignments
• Demonstrated ability to prioritize competing demands, meet deadlines and participate collaboratively in a team environment as well as manage complex and high-stress situations that present brand reputational risk
• Demonstrated commitment to the principles of diversity, equity and experience promoting a respectful work and learning environment for students, staff and faculty
• Flexibility with work hours; must be willing and able to work evenings and weekends, as required

Compensation: OPSEU Unit 1, Appendix A, Grade 5; $34.64 to $45.53 per hour

Hours of Work: Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to continue until December 31, 2024

Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated resume, with cover letter by selecting \xe2\x80\x9cApply Now\xe2\x80\x9d below, no later than Wednesday, June 28, 2023 .

As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire .

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code .

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please People & Culture for more information or refer to .

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

OCAD University