Job Description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UMs impact is global.Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitobas Top Employers and one of Canadas Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.The opportunity:The Event Coordinator/Communications & Faculty Assistant at St Johns College acts as the main point of contact for all classroom bookings and events at the College, and communicates with clients from the initial inquiry through to the conclusion of the event to ensure its success. This position works closely with the Food Services Manager, the Dean of Studies, the Assistant Bursar, and other event organizers across campus. They also act as the Faculty Assistant for Fellows of the College, as well as the Secretary to the Dean of Studies. In addition, this person coordinates with the Marketing & Communications Officer to make sure that events and other bookings at the College are properly highlighted and advertised to the broader College and University of Manitoba community.The qualifications and experience were looking for:

• Completion of a formal training program in a related discipline from a recognized institute is required.
• Three years of directly-related experience is required.
• An acceptable equivalent combination of education and experience may be considered.
• Intermediate to advanced knowledge of computer software applications such as Word, Excel, Outlook and PowerPoint are required. Excellent knowledge of Ad Astra, Aurora and EPIC preferred.
• Must have effective communication and organization skills when dealing with all levels of staff, students, and the public, and particularly with event clients. Ability to prioritize and meet deadlines.
• Ability to organize, prioritize, and complete complex secretarial, clerical or basic accounting routines is required.
• Ability to coordinate with the Marketing & Communications Officer and supply information regarding College events or other relevant information or announcements pertaining to the Fellows of the College required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Knowledge of St John's College operations, and the University of Manitoba an asset.

Why the University of Manitoba?Along with being one of Manitobas top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: May 23, 2024Applications will only be accepted if you apply on UM Careers.The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.Job Types: Full-time, Fixed term contract
Contract length: 14 monthsPay: $44,171.40-$60,151.00 per yearSchedule:

• Monday to Friday

Work Location: In personExpected start date: 2024-06-17