Job Description

Date Posted: 10/02/2025
Req ID: 45362
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00054406
Description:
About us:
With nearly 1,000 undergraduate and over 140 graduate students walking the halls of our iconic building, the university of Toronto's Leslie Dan Faculty of Pharmacy is a recognized global leader in the fields of pharmacy education and research. Together, we are moving science and health through a focus on excellence and innovation.
With over 180 faculty members including researchers, clinician scientists, clinical educators and community, hospital and affiliated experts, we are the top faculty of pharmacy in Canada and ranked among the top globally. We are committed to offering leading-edge pharmacy education programs and driving innovation and discovery in the pharmaceutical sciences. Our scientists are catalysts for the discovery of novel therapeutic targets, new drugs, medical devices, diagnostic tests and new solutions to provide the safest, most effective and affordable therapies for patients and methodologies to foster pharmacy practice excellence.
Visit us at www.pharmacy.utoronto.ca to find out more about the incredible work being done.
Your opportunity:
Reporting to the Manager, Alumni Relations, the Event Coordinator plays a major role in delivering high-quality and professional events. The successful candidate will work closely with units across the faculty including Advancement, Facilities, Dean's office and education program staff to oversee all event logistics including cost estimates, catering, room bookings and other facilities needs, including audio visual requirements.
Acting as the first point of contact, the Event Coordinator is responsible for conceptualizing, organizing and executing event activities adhering to Leslie Dan Faculty of Pharmacy policies and procedures; coordinating the schedule for program and event calendars and determining logistical details and activities for events and/or programming. The position will be responsible for resolving issues that may occur during events and escalating problems as required. Conducting post-event evaluation, analysis and recommendations for changes. Coordinating the preparation and distribution of promotional/outreach materials. Maintaining information on digital platforms and in databases as well as generating reports.
Your responsibilities will include:

• Building and strengthening relationships with stakeholders and partners of strategic importance
• Conceptualizing, organizing and executing event activities
• Overseeing the implementation of event plans and activities
• Developing content for marketing and/or promotional materials
• Providing some care to prevent physical or emotional injury or harm
• Collaborating on cost estimates
• Directing the activities of casual staff

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum three years related experience with event planning and all aspects of event production, including creating schedules, cost estimates and briefing documents
• Experience motivating and guiding volunteers as well as soliciting and building relationships with vendors
• Experience disseminating information via social media and maintaining and updating information on digital platforms
• Excellent computer skills, including strong proficiency in MS Office, databases, and website and content management systems, design and presentation software
• Excellent communication (verbal and written) skills
• Excellent demonstrated interpersonal skills, judgment, tact
• Superior organizational and problem-solving skills
• Strong public relations skills, relationship building and maintaining
• Ability to conceptualize and deliver events that meet strategic goals
• Ability to manage a variable and changing workload involving multiple tasks and priorities
• Demonstrated initiative and reliability
• Experience disseminating information via social media and maintaining and updating information on digital platforms
• Ability to maintain an events budget
• Ability to work a flexible schedule which allows for after hours events and meetings is a must
• Ability to lift, carry or hold weight more than 25lbs

Assets (Nonessential):

• Familiarity with the the University of Toronto, as well as general knowledge of post-secondary education system

To be successful in this role you will be:

• Communicator
• Cooperative
• Organized
• Possess a positive attitude
• Problem solver
• Resourceful

Notes:

• This is a term role for approximately (12) months.

Closing Date: 10/10/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact .

Skills Required