Job Description

The Role

Actual Media is seeking an enthusiastic, committed, and resourceful Event Coordinator to join our team. This full-time Contract role reports to the Event Director and provides the opportunity to work on all aspects of event planning, production, and communication activities supporting our client events, as well as our in-house publishing events.

The successful candidate will have excellent written and oral communication skills, be hard-working, creative, people-friendly and efficient. If you are organized, technically savvy and take the initiative to make success happen, then we want you to be an Actual! This is an ideal role for someone who's passionate about creating (organizing, communicating) great experiences and bringing people together with important content through virtual and in-person events.

This is a hybrid work environment: candidates must have the ability to work from our Yonge/Eglinton office at least once per week and periodically as required. Must be available to support Toronto area events in person with the potential to travel across Canada for events as requested.

Key Responsibilities

Support the Event Director with event logistics for assigned in-house and third-party events. Support the management of event critical paths, ensuring all timelines and deliverables are met. Execute virtual events and webinars in a technical support capacity when required. Support with logistical, room, and event details for each event as required Conduct post-event evaluations when required to determine how future events could be improved Provide periodic reports, updates, and briefings to all stakeholders Communicating with clients and third-party event stakeholders Support with communications for Events, including working closely with the Events & Marketing Coordinator Support the development and execution of marketing plans/communications calendar across a portfolio of events Providing support pre-event with logistics and planning preparation Providing support during assigned events on-site Coordinating with vendors as needed on behalf of Actual Media Supporting with virtual event platforms/apps as needed Other event support duties as agreed

Traits and Competencies

Passionate about delivering exceptional events Relationship-building skills with a commitment to establishing long-term client relationships Confidence while working under pressure Ability to leverage technology to enhance client experiences Continuously seek opportunities to innovate and simplify processes Experience coordinating the logistics for small to large events, from creation to execution Familiar with newsletter and marketing platforms (e.g., MailChimp) Familiar with event apps and webinar platforms Comfortable learning new software and technology. Professionalism, time management skills, and the ability to work both independently and as part of a team.

Preferred Qualifications

Bachelor's degree Relevant experience in event management/coordination 2+ Years' experience supporting engaging digital and physical events Strong verbal and written communication skills Strong people skills to effectively collaborate with other stakeholders Strong working knowledge of event technology platforms Detail-oriented with the ability to prioritize multiple projects simultaneously in a fast-paced environment Experience in email communications development and content production/management Excellent written communication skills, including proper spelling, grammar and punctuation, with the ability to effectively articulate information and interact with stakeholders both verbally and through written communication Experience with Google suite, Asana, and Slack preferred

Why Work at ACTUAL MEDIA?

Actual Media is an established and growing B2B events, agency and publishing firm that focuses on the water, infrastructure and environment sectors. Our clients do big, smart things and we convene, communicate and celebrate with them. We are 'ACTUALLY' an interesting and relevant Canadian company at the forefront of important domestic and global issues.

We are also nice, family-first people who enjoy working with each other as we punch above our weight. The company was founded in 2005 and its success comes from empowering people to work together towards common goals. We continue to punch above our weight, collaborating and sharing successes across the three areas of the organization. We support each other, work hard and have fun.

As Event Coordinator, you'll get to support all aspects of event management while celebrating the great work being done in the Canadian water, infrastructure, and environment sectors. You'll see and touch all of it with expert team members there to support and mentor you. Great for someone with event experience looking to hone their craft and work in a field they care about. Where you can finish the day with the knowledge that you've made a positive contribution towards making the world a better place.

How to apply

Please include a cover letter with your resume.

Job Types: Full-time, Fixed term contract
Contract length: 5 months

Pay: From $60,000.00 per year

Benefits:

Flexible schedule Work from home
Ability to commute/relocate:

Toronto, ON: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (required)
Experience:

Event Planning: 1 year (required) Virtual Event Management: 1 year (required)
Language:

English (required)
Work Location: Hybrid remote in Toronto, ON