Job Description

Overview

Are you passionate about creating memorable experiences and bringing people together? We are seeking an energetic and detail-oriented Event Coordinator to lead the planning, organization, and execution of a wide variety of events. This role offers an exciting opportunity to showcase your exceptional organizational skills, creativity, and customer service expertise. As an Event Coordinator, you will be the driving force behind successful events that leave lasting impressions, ensuring every detail is flawlessly managed from start to finish. Join us and be part of a dynamic team dedicated to delivering extraordinary event experiences that inspire, engage, and delight.

Responsibilities

Collaborate with clients and stakeholders to understand event objectives, themes, and requirements, translating ideas into actionable plans. Develop comprehensive event plans covering logistics, venue selection, catering, entertainment, and technical needs. Negotiate contracts with vendors, venues, caterers, entertainers, and other service providers to secure the best terms and ensure quality standards are met. Manage budgets meticulously, tracking expenses and optimizing resources to deliver exceptional events within financial parameters. Coordinate all aspects of event marketing and promotion to maximize attendance and engagement through targeted outreach strategies. Oversee event setup and breakdown, ensuring all elements--from decor to technical equipment--are executed seamlessly. Provide outstanding guest services during events by addressing inquiries promptly and resolving issues efficiently. Implement upselling strategies for additional services or upgrades that enhance the overall event experience. Maintain clear communication with clients, vendors, and team members throughout the planning process to ensure alignment and timely execution. Conduct post-event evaluations to gather feedback for continuous improvement and future success.

Experience

Proven experience in event planning or management within hospitality, restaurant, hotel, or banquet environments is highly preferred. Strong negotiation skills with a track record of securing favorable contracts and vendor agreements. Excellent marketing acumen with familiarity in event marketing strategies to boost visibility and attendance. Demonstrated ability in budgeting, cost control, and financial management for large-scale events. Exceptional organizational skills with the ability to manage multiple projects simultaneously under tight deadlines. Outstanding communication skills for effective collaboration with clients, vendors, teams, and guests. Experience in catering coordination or banquet service is a plus; restaurant or hotel experience is highly valued. Knowledge of fundraising activities or guest services can enhance your effectiveness in this role. Join us if you're ready to turn visions into reality! We're committed to empowering our team members with opportunities for growth while delivering unforgettable events that make a difference in our community.
Job Types: Part-time, Fixed term contract

Pay: $15.00-$24.00 per hour

Work Location: Hybrid remote in Regina, SK S4P 3X3