Job Description

ROLE OVERVIEW

One of Canada's leading private country clubs, the London Hunt & Country Club, is currently seeking a qualified individual for the position of

Event Coordinator

.

The Event Coordinator is responsible for the sales, scheduling, planning, organization, and internal communication of all events at the Club. This includes member, member-sponsored, and Club recreational events related to amenities such as golf, racquet sports, fitness, social events, and trap and skeet. The Event Coordinator manages the Club's calendar of events, ensuring accuracy, timeliness, and cross-departmental collaboration.

The Event Coordinator oversees the production of all Function Sheets or Banquet Event Orders (BEOs), detailing every aspect of an event from arrival to departure to ensure flawless execution. They are also responsible for managing vendor relationships, post-event billings, and feedback collection. On occasion, the Event Coordinator may be required to assist in the operational execution of events.

This position requires flexibility as hours will vary depending on the event schedule and may include days, evenings, weekends, and holidays. The successful candidate will work an average of 40 to 44 hours per week.

The Event Coordinator also contributes to the development of Food & Beverage Department budgets related to events and collaborates on marketing strategies to promote the Club as a premier destination for a wide range of functions

WHAT IS OUR STORY?

The Club brings families together and is a second home to over 1,500 members. We've got a strong foundation and continue to modernize our service offerings to ensure multi-generational enjoyment across 275 acres of breathtaking, panoramic scenery. Although the Club began as a hunting club in 1885, over the years, amenities such as dining, golf, tennis, pickleball, trap and skeet, and fitness were added to enrich the member experience. Club members have a history of excellence in business, athletics, and altruistic pursuits.

YOUR CAREER AT THE CLUB

We strive to meet the needs of every member, whatever their interests may be. In doing so, we are looking for motivated individuals to join the Club's highly talented team in offering a variety of activities, social events, dining opportunities, and much more for members of all ages. The London Hunt and Country Club prides itself on creating not only an exceptional membership experience but also a rewarding and enjoyable work environment.

WE WANT TO HEAR FROM YOU!

Since the London Hunt and Country Club is a family-focused Club providing our members with an internationally recognized golf course complemented by first-class dining and event facilities, we have high expectations for our events team.

The successful candidate will have:

A minimum of five years of event planning experience, ideally in the private club or hotel industry in a leadership role. A degree or diploma in event planning or hospitality management (preferred). Certification in special events, meetings, or conference management (asset). Experience working in a cross-cultural environment. Strong knowledge of event design, planning, production, and execution. Experience setting KPIs and implementing marketing techniques for event management. Excellent communication, organizational, and time management skills. Creativity, adaptability, and a client-focused approach. Smart Serve Certification (required prior to start date).
You must be available to work a flexible work week, including mornings, afternoons, evenings, weekends, and holidays, depending on the event schedule.

COMPENSATION

We offer a competitive compensation package, commensurate with experience. The annual package ranges between

$60,000 and $75,000

, including base salary, performance bonus, gratuity, and benefits.

Benefits Package Includes:

Comprehensive health and dental coverage Employer-matching pension plan
No phone calls please. Applications will be accepted in strict confidence. We appreciate all applicants expressing an interest in this position, however only those selected for an interview will be contacted. Thank you for your interest.

The London Hunt and Country Club is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. The London Hunt and Country Club provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires accommodation during the application process or through the selection process, the hiring manager and Controller will work with the applicant to meet the applicant's accommodation needs.

Job Types: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

Benefits:

Company events Company pension Dental care Discounted or free food Extended health care Life insurance On-site gym On-site parking Paid time off RRSP match Store discount
Ability to commute/relocate:

London, ON N6H 1W1: reliably commute or plan to relocate before starting work (required)
Experience:

Event Planning: 5 years (required)
Licence/Certification:

Smart Serve (required)
Work Location: In person