Job Description

Work Term: Permanent Work Language: Bilingual Hours: 35 hours per week Education: College/CEGEP Experience: 1 year to less than 2 years Organizational communication, general Cultural resource management and policy analysis Project management Meeting and event planning Hospitality and recreation marketing operations

Work setting

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Relocation costs not covered by employer Willing to relocate Associations and non profit organizations Arts and culture Festival Urban area Various locations

Tasks

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Administer revenues and expenditures Develop risk management plans Promote conference and meeting services or special events Develop and monitor emergency security plans Develop marketing and communication plans Recruit, hire and supervise staff and/or volunteers Develop sponsorship, partnership or fundraising programs Solicit event donors Review bids and negotiate costs Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services Assist in budget preparation Assist in site selection and attend to related details Co-ordinate and monitor conference and meeting activities and attend to related details Co-ordinate media services Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events Confirm and co-ordinate speakers Implement registration systems Implement social programs, food and beverage, transportation, and other services Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment Plan and arrange for trade shows and exhibits Plan schedules, goals and objectives Develop registration systems and information materials Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.) Research and design special events programs Plan for VIP arrangements Plan for translation and interpretation services Plan for traffic and crowd control and security Plan for social events and guest programs Prepare final financial and other reports Manage Event Logistics Identify human resources requirements Supervise office and volunteer staff Supervise professional and support staff and students Provide staff training Prepare research papers, educational texts or articles Perform administrative tasks Deliver presentations at conferences, workshops or symposia Counsel individuals on daily-life issues Conduct research Monitor and evaluate Develop social programs Assess social developments Analyze data

Supervision

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1 to 2 people 3-4 people 5-10 people 11-15 people 16-20 people More than 20 people Working groups Committees Contractors Staff in various areas of responsibility

Computer and technology knowledge

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Google Docs Adobe Photoshop MS Office MS PowerPoint MS Word MS Windows MailChimp WordPress

Area of work experience

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Community service organization Conference and meeting planning companies Conference centres Hotel, motel, resort University or college

Security and safety

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Driver's validity licence check

Work conditions and physical capabilities

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Attention to detail Work under pressure Tight deadlines

Own tools/equipment

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Cellular phone

Personal suitability

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Client focus Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Initiative Organized Team player Time management Ability to multitask Interpersonal awareness Dependability Judgement Values and ethics Reliability

Screening questions

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Are you currently legally able to work in Canada? Are you willing to relocate for this position? Do you have previous experience in this field of employment?

Workplace information

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Hybrid

Financial benefits

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Group insurance benefits

Other benefits

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Parking available

Support for newcomers and refugees

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Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.) Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Does not require Canadian work experience

Support for youths

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Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth

Supports for visible minorities

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Participates in a government or community program or initiative that supports members of visible minorities * Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities