Job Description

Position Summary

The Event Sales & Coordinator is responsible for driving event bookings while planning, coordinating, and executing all aspects of on-site events. This role balances sales, client relationship management, site tours, logistics, and day-of coordination, ensuring each event runs seamlessly and meets Knollwood's high service standards.

The ideal candidate is highly organized, personable, sales-driven, and thrives in a fast-paced, guest-focused environment.

Key ResponsibilitiesEvent Sales & Client Relations

Respond to event inquiries via phone, email, and in-person in a timely and professional manner Conduct on-site tours of Knollwood's event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course) Convert inquiries into confirmed bookings and contribute to event revenue targets Serve as the primary point of contact for clients from booking through event completion
Event Planning & Coordination

Assist clients with event timelines, layouts, logistics, and vendor coordination Coordinate details including room set-ups, rentals, decor, bar services, and staffing requirements Maintain detailed event files and ensure all information is communicated to internal teams Create event orders and schedules for staff, vendors, and management
Day-of Event Management

Be present on-site for events to oversee setup, execution, and teardown Liaise with vendors, staff, and clients to ensure a smooth event flow Troubleshoot and resolve issues professionally and efficiently in real time Ensure events are executed according to contract and Knollwood standards
Administration & Team Collaboration

Maintain accurate event records, calendars, and documentation Collaborate with golf operations, clubhouse staff, bar service, and management Assist with post-event follow-up, client feedback, and invoicing where required Support marketing and promotional efforts related to event bookings when needed
Job Types: Full-time, Seasonal
Contract length: 9 months

Pay: $20.00-$24.00 per hour

Expected hours: 28 - 44 per week

Benefits:

Casual dress Flexible schedule On-site parking
Work Location: In person