Job Description

Job Title: Entry-Level Event AssistantLocation: Vancouver, BCDepartment: Events/MarketingReports to: Event ManagerJob Summary: We are seeking a highly organized and enthusiastic Entry-Level Event Assistant to join our Events team. This role is perfect for a recent graduate or someone looking to start their career in event planning and coordination. The Entry-Level Event Assistant will support the Event Manager in the planning, coordination, and execution of various events, ensuring a seamless and memorable experience for attendees.Key Responsibilities:Event Planning and Coordination:Assist in the planning and coordination of events, including meetings, conferences, trade shows, and corporate events.
Support the Event Manager in developing event timelines, agendas, and checklists.Vendor and Venue Liaison:Communicate with vendors and venues to secure services and negotiate contracts.
Coordinate logistics such as catering, transportation, audio-visual equipment, and decorations.Marketing and Promotion:Assist in the creation and distribution of event marketing materials, including flyers, social media posts, and email campaigns.
Help manage event registration and attendee communications.On-site Event Support:Provide on-site support during events, including setting up, greeting attendees, and troubleshooting issues.
Assist with event teardown and post-event evaluations.Administrative Support:Maintain event databases and track event expenses.
Prepare and distribute event-related documents and reports.Qualifications:Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to work effectively in a team environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with event management software is a plus.

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