Job Description

Events Assistant

Part-time position, 4-month contract - October 2025 to January 2026
20 Hours per week - Dates and time will vary depending on event schedules.

South East Edmonton Senior's Association (SEESA)

is more than a place for seniors--it's a community where individuals feel valued, empowered, and connected. Through lifelong learning, volunteer opportunities, and social engagement, we're transforming the aging experience. Our members not only gain a sense of purpose and belonging, but they also make a lasting impact on their peers and the wider community. When seniors thrive, so does the entire community.

Are you passionate about bringing people together? Do you love the buzz of planning and pulling off amazing events? Looking for a short-term gig that makes a real difference?

SEESA

wants you on our team!

We're on the lookout for an

Events Assistant

to step in while our team member takes paternity leave. You'll work closely with the Director of Fund Development & Services to help plan, organize, and support a variety of events - from cozy gatherings to big community experiences. If you love logistics, creativity, and high-fives after a successful event, this is the role for you.

Responsibilities

Responsible for assisting in the organization, planning and execution of SEESA events. Work closely with staff and the Events Committee and Reuse Sale Co-Chairs. Support and work cooperatively with multiple volunteer committee Chairs and members supporting events. Working closely with the Director, Fund Development and Services, establish staffing and volunteer requirements. Works closely with staff, volunteers, and committee members to ensure seamless event logistics. Handle event-related inquiries and troubleshooting any potential issues. Create and distribute events materials. Assist in setting up for events such as decorations, materials, displays, and banners. Tracks guest attendance and ensure event evaluations are completed to identify future changes for improvement. Ensures applicable pre and post correspondence are complete. Manage event timelines, recordkeeping and evaluation of all SEESA events. Make recommendations for new fundraising activities for SEESA. Be a positive ambassador for the agency. Other duties as required.

Qualifications

Minimum 2 years in nonprofit and volunteer/events experience Strong logistical skills. Experience with and knowledge of records management systems and databases. Excellent knowledge of applicable MS software applications. Maintain a high-level of discretion relating to confidential information including the ability to work well under pressure and manage sensitive subjects with tact, kindness and professionalism. Experience with design of posters an asset.

Qualities

Exceptional interpersonal, verbal, and written communication skills, including the ability to deal with difficult situations. Excellent teamwork; able to connect, contribute and bring out the best in a team. Problem solver, the ability to focus on options for solutions. Strong time management and organizational skills including the ability to plan, coordinate, multitask, prioritize, and carry out tasks independently. Understand issues facing seniors. Key values include integrity, respect, inclusive and welcoming.

Working Conditions and Requirements

Pay is $20/hour. This is an on-site (9350 82 St, Edmonton) part-time position (20 hours) per week. Days and times will vary depending on event schedules. Some evening and weekends are required. Light lifting may be required. Criminal record with vulnerable sector check is required. First Aid and CPR Certificate.

Please email your resume and cover letter

to: Darlene Kowalchuk at darlene@seesa.ca.

Please include "Events Assistant" in the title of the email.

Closing date is Sunday, September 28, 2025.

Only those selected for interviews will be contacted.

South East Edmonton Seniors Association is committed to achieving a diverse workforce and strongly encourages applications from people of diverse, lived backgrounds.

Job Type: Fixed term contract
Contract length: 4 months

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking
Application question(s):

Do you have an understanding of issues facing seniors?
Experience:

event planning: 2 years (required)
Licence/Certification:

First Aid / CPR Certificate (preferred) Criminal History / Vulnerable Persons Check (preferred)
Location:

Edmonton, AB T6C 2X8 (required)
Work Location: In person