Job Description

Estimations Coordinator

Fountainhead Mechanical Inc. - Calgary, AB

Full-Time

Fountainhead Mechanical is growing -- and we're looking for a powerhouse Estimations Coordinator to join our team.

If you thrive on organization, love keeping moving parts under control, and get satisfaction from solving problems before they become problems... this role is for you.

We deliver high-quality mechanical services across Calgary, and we need someone who can support our Estimating and Project teamwith accuracy, confidence, and exceptional communication.

What You'll Do

As our Estimations Coordinator, you'll be the link that keeps office, field, and client communication smooth, timely, and organized. Each day, you'll:

Review approved jobs, prepare documentation, and get projects ready for scheduling Order materials, equipment, and specialty parts from trusted suppliers Coordinate manpower to ensure the right technicians land on the right jobs Work closely with estimators to confirm scope, timelines, and resources Track parts, timelines, lead times, and job progress Maintain clean, consistent communication with all stakeholders Troubleshoot issues with a calm, practical approach Prepare and send professional customer updates Manage email, documentation, and workflow using Outlook, Microsoft 365, and our custom scheduling software

Who You Are

We're looking for someone who is:

Extremely

detail-oriented

and

organized

Proactive -- you stay ahead of potential issues A natural multitasker who doesn't lose accuracy under pressure Confident and professional on the phone with clients and technicians Skilled with Outlook, email management, and digital organization A problem solver who loves getting the right information and finding solutions Comfortable coordinating people, schedules, and logistics HVAC or plumbing knowledge is a bonus, but

not required

What You Bring

Strong written and verbal communication skills High competency with Microsoft 365, Outlook, and structured organization systems Ability to work independently, hit deadlines, and communicate clearly A team-oriented mindset that fits our culture of accountability, integrity, and problem-solving

Why Join Fountainhead Mechanical?

Because your work will matter here.

Be part of a supportive, fast-paced environment Work with a team that values clarity, communication, and professionalism Competitive compensation and benefits Opportunities to grow with a company that's continuously evolving

If you love efficiency, communication, and making sure nothing falls through the cracks -- we'd love to meet you.

Apply today and help us keep things running smoothly from approval to completion.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Employee assistance program Extended health care On-site parking RRSP match Vision care Wellness program
Work Location: In person