Job Description

We are currently seeking a driven, self-motivated, and passionate individual to join our team in a

Equipment Rental Administrator

role.

Sector:

Equipment Rental Administrator

In the

Equipment Rental Administrator

is responsible for processing rental orders, help schedule deliveries and returns, maintaining rental records such as creating and sending out rental agreements, creating accurate invoices, and assist the product support team with other administrative tasks.

Who We Are:

Pro Energy has been providing dependable power solutions since the year 2000. We specialize in generator rentals, sales, and full-service maintenance, serving a diverse range of industries including construction, commercial, industrial, and emergency response sectors. Our commitment to quality service and technical expertise has earned us a strong reputation in the market, and we continue to grow by delivering reliable solutions our clients can count on.

Responsibilities:

Process equipment rental requests, reservations, extensions, and returns through email and phone correspondence

Generate accurate invoices for equipment rentals, usage charges, delivery fees, and any damages or penalties.

Ensure timely submission of invoices to customers and coordinate with the finance team for payment follow-up.

Maintain detailed and organized records of rental agreements, equipment dispatch, and billing

Coordinate delivery and pickup schedules with logistics and warehouse teams

Verify returned equipment condition and usage to determine additional charges or deposits.

Support continuous improvement by identifying opportunities to streamline rental and billing processes.

Ensure compliance with company policies and regulatory standards related to equipment use and documentation.

Requirements:

Prior experience in an equipment rental, billing, or administrative support role is highly preferred.

Excellent verbal and written communications skills

Strong attention to detail, particularly in data entry and invoice creation.

Ability to work well in a team environment as required

Strong work ethic, a desire to succeed, willingness to take initiative

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and time management abilities

Please forward your resume that highlights the skills and attributes you think are applicable to this position. Also, tell us why you think you would be able to succeed in this position.

Thank you for your interest in Pro Energy Inc. Please note that we will only contact those candidates whose qualifications most closely align with the needs of our clients. We may retain resumes for future opportunities.

Job Type: Full-time

Benefits:

Dental care On-site parking
Work Location: In person