Job Description

The Enterprise Portfolio Administrator is responsible for property management administrative functions including Accounts Payable and other real estate-related services to cooperative, non-profit, and private housing developments on Prince Edward Island; also assists in the day-to-day operation and administration of APHL's office.

SPECIFIC ACCOUNTABILITIES

Portfolio Administration:

Assisting the office with marketing units to prospective members/tenants of clients Maintains all client files, including move-ins, move-outs, and updating client and tenant information as needed. Ensure that condo fees, housing charges, rents, member share/loan, and damage deposits are received when due. Directs incoming calls, receives clients, and handles member/tenant inquiries for all properties. Review with new members and tenants the housing development operating rules and regulations. Provides additional information to new members/tenants such as waste watch, emergency numbers, and pet rules. Collection of arrears via the telephone.

RNH:

Prepares APHL Services work order spreadsheet with labor hours and supporting invoices every week. Types a variety of reports, correspondence, and other documents concerning work-flow as needed. Other duties as assigned from time to time to promote workflow and TEAM success.

Accounts Payable:

Performs day-to-day processing of accounts payable transactions in including coding and matching invoices with the purchase order Prints and matches cheques to invoices Reconcile vendor statements, answer vendor inquiries, and resolve their problems. Prepare and post journal entries and maintain spreadsheets and vendor files. Maintains files and storage areas in a neat, orderly, and accessible manner. Other related duties as required.

KNOWLEDGE AND SKILL REQUIREMENTS

Strong communication & interpersonal skills Community College Diploma in accounting or at least 2 + years of equivalent work experience Knowledge of computer software including Microsoft Word and Excel Ability to prioritize and manage multiple priorities Ability to follow instructions and willingness to learn new concepts Ability to work independently with little supervision Strong attention to detail and excellent organizational skills Knowledge of telephone protocol and office administration programs Ability to work and develop rapport with all levels of management and staff Ability to maintain confidentiality concerning financial and employee information Be able to supply a police background and vulnerability check, before being offered employment.
This is a temporary contract ranging 12 to 18 months in assignment. Interested candidates can send their resume, references and salary expectations for consideration. The successful candidate will provide a RCMP background check.

Job Types: Full-time, Fixed term contract
Contract length: 12 - 18 months

Pay: $21.00 per hour

Expected hours: 37.5 per week

Schedule:

Monday to Friday
Ability to commute/relocate:

Charlottetown, PE C1A 8S6: reliably commute or plan to relocate before starting work (required)
Work Location: In person