Job Description

Competition # : 47176
Department: Public Works
Location: BIBLE HILL
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: ?22-Oct-25 ? (Applications are accepted until 11:59 PM Atlantic Time)
About Us
Building and maintaining our provincial highway infrastructure is no small job.
The Department of Public Works supports Nova Scotia's 23,000 kilometers of roads and highways and 4,100 bridges. Our Highway Programs construction division, Northern District, has a challenging and exciting opportunity available for a clerical Engineering Aide.
This is an opportunity to work alongside our professional team of engineers, surveyors, clerical and site staff who administer all phases of contracted construction work for highway and bridge improvements.
About Our Opportunity
The Construction Manager Engineering Aide (CMEA) provides administrative and financial process support to the Construction Manager and construction staff in Cumberland, Colchester, and Pictou Area Offices, ensuring effective administration and accountability of the annual Highway Improvement Plan. The CMEA also works closely with clerical staff from the tendering and financial divisions of Public Works, and financial staff from the Department of Finance, to process payments and contract documents in accordance with provincial government policies and contract requirements.
Primary Accountabilities
The CMEA supports the organization and daily operations of the District construction office by carrying out administrative and financial process requirements and maintaining contract documents in compliance with applicable policies and procedures. Key responsibilities include compiling, reviewing, verifying, processing and filing documents, coordinating required approvals, processing invoices and contract payments, journal vouchers, cheque requisitions, procurement processes, and other related tasks. The role involves extensive use of SAP S/4Hana (various modules) and similar systems for project organization and cost tracking, queries and analysis, reporting, procurement, payroll, and financial processing.
The CMEA monitors project and administrative cost centres, ensuring costs are allocated and accrued appropriately, facilitates adjustments and recommends process improvements when required. They coordinate and track the flow of correspondence between staff, offices, and contractors, and help to investigate and resolve issues that arise. The position also assists with onboarding new employees and provides training and technical/process support to other Engineering Aides, assisting them with payroll processing and contract administration functions when required.
Qualifications and Experience
High school diploma with five (5) years of related experience in bookkeeping, accounting, or a related discipline is required. An equivalent combination of relevant education, training, and experience will be considered.
The following qualifications are required:

• Attention to detail and mathematical aptitude
• Proficiency in general accounting, accounts payable, and office administration
• Computer proficiency, including the use of spreadsheets, word processing, email, accounting and information processing systems
• Excellent organizational and professional communication skills
• Ability to prioritize workload, meet deadlines, and maintain complete, accurate records

The following qualifications are considered assets:

• SAP experience
• Diploma or completed courses in accounting or bookkeeping
• Experience with contract documents

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related bachelor's degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .
Working Conditions

• Typically located in a comfortable office environment
• Normal work week is 40 hours/week, 8 hours/day (08:00 to 16:30 Monday to Friday)
• Occasional travel for training and meetings
• May be required to work overtime on occasion
• Much of the time is spent in a comfortable position with frequent opportunity to move about
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade: CL 22
Salary Range: $1,934.21 - $2,139.34 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Skills Required