Job Description

Volunteer Position
Winter Elections Coordinators (positions below)
Elections Coordinators work under the guidance of the Chief Returning Officer (CRO) to manage and facilitate all aspects of election events and campaigns. Each coordinator has distinct responsibilities, ensuring the smooth operation and promotion of elections. They are key players in organizing logistics and marketing efforts, contributing to the overall success of the electoral process. The Winter Elections Coordinators will oversee the 2026 ASUS Election period (January & February).
Applications will remain open until September 20th at 4pm.
Expected Time Commitment and Remuneration
6-month term from November, 2025 to April 30th, 2026 with a time commitment of 3-5 hours/bi-weekly.
If this position is subject to an honorarium, payouts will be in accordance with the Human Resources Honoraria Policy Grid 9.05.02 which can be accessed here:
Please see Part 3: Hiring in the HR Policy Manual for in-depth eligibility criteria for the position pertaining to academic standing, work-study positions, exchange status, etc.
Responsibilities and Duties
Responsibilities will be based on need, so these are not rigid roles. The job is to assist the Chief Returning Officer and Governance Officer in the planning and execution of the ASUS Fall By-Election, Winter Executive Election, and DSC Election. They will pay close attention to policy in the oversight of all candidates as they navigate their campaigns.
Logistics:

• Space Bookings: Handle all space bookings for Elections Events, including the Information Session, All Candidates' Meeting, and Debate.
• Campaign Booths: Manage the booking of spaces for each candidate's campaign booth.
• Financial Assistance: Assist the CRO with Cheque Requisitions and monitor each candidate's campaign spending.

Marketing:

• Marketing Coordination: Oversee all marketing activities related to elections, including coordinating graphics requests and video content.
• Social Media Engagement: Utilize Instagram and other social media platforms to maximize outreach and engagement with the student body.
• Awareness Campaigns: Develop and implement strategies to increase awareness and participation in elections through targeted marketing efforts.

If there are any questions, concerns, or personal accommodations required during the application process, please contact Tina Scott, the Governance Officer, at governance@ asus.queensu.ca, or Tashai Gardner, the ASUS Human Resources Officer, at hro@ asus.queensu.ca.
ASUS Office
Phone: (613)-533-6000 x75441
Our hours are Monday to Friday from 9:00 am to 5:00 pm.

Skills Required