Job Description

Election Coordinator
The City of Belleville, known as the xe2x80x98Friendly Cityxe2x80x99, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.
Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canadaxe2x80x99s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at
Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join the People & Corporate Services Department, City Clerkxe2x80x99s Office as the Election Coordinator.
Closing Date: Friday, June 18, 2025 at 4:30 PM
Position Type: Temporary Part-time Sep-Dec 2025; Temporary Fulltime Jan-Nov 2026
Department: People & Corporate Services Department, City Clerkxe2x80x99s Section
File Number: SV25-65
Number of Positions: One (1)
Location: City Hall (169 Front Street, Belleville, ON)
Hours: 35 hours per week, Monday xe2x80x93 Friday, 8:30am to 4:30pm (some evening and weekend work will be required)
Employee Group: Non-Union
Salary: Grade 10 ($71,416.97-$85,019.64)
PURPOSE AND SCOPE:
Reporting to the City Clerk, or designate, the Election Coordinator will be responsible for organizing and managing the municipal and school board election process.
KEY RESPONSIBILITIES:
This position will:

• Assist the City Clerk with the planning, administration, and organization of all aspects of the municipal election.
• Assist with research, developing and implementing strategies, including policies and procedures related to various aspects of the municipal election.
• Act as the Cityxe2x80x99s liaison for the public, staff, and candidates of the election.
• Review the amendments to the Municipal Elections Act and identify changes to the Act that need implementation and compliance by deadline dates.
• Coordinate staff, materials, and equipment necessary to effectively implement the election, including the implementation of agreements and procurement documents.
• Oversee the execution of various projects and ensure all legislative requirements are met.
• Ensure all compliance with the Municipal Elections Act, Municipal Act and Accessibility for Ontarians with Disabilities Act and draft any policies, plans and procedures as required.
• Work with the Communications staff to establish a communication plan.
• Revise, update and prepare election materials including information manuals and pamphlets, election/user handbooks and manuals, voters lists, voter notification cards and ballots.
• Responsible for the recruitment and training of election personnel including the scheduling of training sessions.
• Preparation of election training materials.
• Arrange for Voter Assistance Centre locations to be used during elections.
• Oversee the list of electors including revisions to the list, as required.
• Inventory and order all required election supplies to be used during the election.
• Organize the preparation and distribution of ballot boxes, supplies and electronic equipment.
• Setup and oversee the Voter Assistance Centre.
• Organize election day activities including election workers.
• Perform other duties as assigned pursuant to the Municipal Elections Act and the Municipal Act, ensuring compliance with legislation and timeline.

Note: the above duties and responsibilities are not to be construed as all-inclusive.
EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:

• Successful completion of a two-year post-secondary education

Preferred Qualifications:

• Successful completion of a two-year post-secondary education in Public or Business Administration.

WORK EXPERIENCE:
Required Qualifications:

• Three (3) yearsxe2x80x99 experience in municipal administration, leading and managing projects, including municipal election experience.
• Excellent communication and organizational and time management skills.
• Familiar with municipal and election-specific software.
• Sound knowledge and demonstrated experience working with the application of the Municipal Elections Act, Education Act, Municipal Act and Ontarians with Disabilities Act as well as any other current application legislation.
• Valid Class xe2x80x9cGxe2x80x9d Driverxe2x80x99s Licence, satisfactory driverxe2x80x99s abstract to be held and maintained and access to a reliable personal vehicle
• Satisfactory Criminal Record Check (xe2x80x9cCRCxe2x80x9d) prior to commencing work at the City of Belleville.
• Proficient in the use of Microsoft Office 365.

Preferred Qualifications:

• Knowledge of municipal government processes and parliamentary procedures.
• Demonstrated experience working in municipal elections, in Ontario, with responsibilities in administration and coordinating elections.
• Demonstrated experience in policy administration
• Experience facilitating community outreach and public engagement projects, including conducting public workshops, events and activities on a variety of issues.
• Experience working with elected officials, committees, or boards.

WHATxe2x80x99S IN IT FOR YOU:

• Competitive market salary
• Optional Enrollment in the OMERS Pension Plan
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicantxe2x80x99s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driverxe2x80x99s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
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