Job Description

Job Category: Administrative Support
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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 1 year plus 1 day and offers a
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
Providing additional program support to the educational portfolio in Laboratory Medicine & Pathology, this position will work directly with instructors, directors, and other admin staff in the department's undergraduate (MLS) and graduate programs. The department is rapidly expanding its educational offerings and this position will allow existing support staff and instructors as they undertake many time consuming initiatives such as accreditation preparations for multiple programs, transitioning to a new LMS platform, piloting a new graduate program, and curricular design.
This position is intended to complement the existing administrative assistant role by undertaking tasks that require more discipline-specific program knowledge and a higher degree of curricular-content background. A successful candidate would prioritize competing tasks and effectively manage time and workload and meet deadlines, be agile and adaptable; capable of shifting focus as priorities change. This position will require excellent organizational skills with the ability to multi-task and set priorities while keeping close
attention to detail and will require the ability to work independently and collaboratively.
Given the fast pace and variety of tasks, the ability to respond quickly to ad hoc requests and the ability to focus and work through interruptions are crucial; as is the ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels.
Responsibilities:

• Course Coordination: Works with MLS instructors to transition materials into Canvas LMS for upcoming courses; builds course components as per the designated methods of assessment outlined in the Course Outline; creates questions, exams, imports videos into YuJa and other content into modules as required; may assist with preparing/entering gradebook as needed; may be needed to assist with curriculum mapping activities; will manage/prepare/ administer and distribute to Faculty all student course evaluations and

Division level evaluations required for accreditation * Department Initiatives: Provides administrative support for accreditation, quality, and evaluation exercises and processes, including but not limited to collecting supporting data (including appendices), creating and labeling data tables, and ensuring consistent formatting in final written reports. Supports the activities of faculty who are leading accreditation, quality and evaluation. May assist faculty/instructors with development of new programs/courses

• Other Duties as required: may provide course coordination or accreditation support for other programs in the Laboratory Medicine & Pathology educational portfolio, may provide assistance with MLS admissions (including interviews) as required, may support summer students (undergraduate research projects) as required

Qualifications:

• Undergraduate degree; equivalent combinations of education and experience will be considered.
• Minimum of three years related experience with educational program support
• Demonstrated ability to work for a large unionized public sector or post-secondary academic organization.
• Demonstrated competence and aptitude for working with technology and software, including knowledge of the entire Office suite of tools, Google suite of tools, Zoom, Canvas, web content management systems, Tableau and others.
• Excellent oral and written communication, organization, and interpersonal skills.

It would be considered an asset to have:

• Knowledge of the post-secondary environment, preferably within the context of the University of Alberta (policies and procedures)
• Knowledge and/or experience in the Medical Laboratory Technology field and/or the field of Laboratory Medicine and Pathology
• Proficiency with Peoplesoft HCM, Campus Solutions, SupplyNET

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required