Job Description

Our projects team has a long history of delivering some of the biggest and most complex projects in the Canadian oilsands, along with associated pipelines and refinery infrastructure. Wood has a strong presence in energy transition, supporting the rapidly growing decarbonization and renewables industry in Canada and across the globe.

Come and join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients across Canada.

Come and join a winning team! Join #teamwood!

Please note this role will work our standard office hybrid work schedule.

Function:
Provide DM support to projects (either as sole DM support or coordinating other project DM staff) by processing / issuing project document deliverables on behalf of Wood disciplines, the client, suppliers and contractors in a timely manner.

Provide guidance/support to project staff in local and remote locations with processing and ensuring client DM requirements are understood and followed.

Interface with client DM support to clarify DM requirements, resolve issues and support project MOC (Management Of Change).

Provide support to Information Management (IM) in project setup:

Review client requirements

Review and update current document processes as required.

creating or updating process documentation

Provide support to IM in remote office team setup.

Initial training and ongoing support

Continuous oversight to ensure adherence to processes and document requirements.

Focal point between client, project staff and remote DM team for questions and workload coordination.
RESPONSIBILITIES
Process project deliverable documents using the Wood and/or Client project EDMS (Electronic Document Management System)

Project Document Management processing

Review submitted documents for adherence to non-technical requirements.

Process/Issue documents following Wood DM processing workflows/instructions.

Provide guidance to project staff on client deliverable requirements.

Ensure document control function is being performed in accordance with project procedures and requirements.

Review client project specifications / standards and current Wood procedures to ensure checklists and processes are aligned.

Provide support in all aspects of migrating project work to remote offices, including procedure updates, training, guidance to staff, and resolving local project challenges.
QUALIFICATIONS
8+ years experience in a similar document management role

5-10 years experience documenting work processes

8+ years experience working in Electronic Document Management Systems

Experience working with, overseeing and training remote office locations

Workflow creation experience an asset

Computer literate with prior data entry experience

Proactive, deadline-oriented with ability to multi-task

Excellent organizational and communication skills