Job Description

Overview:
Are you a detail-oriented individual with exceptional organizational skills? As a Document Control Lead, you will oversee the processing and reproduction of construction documents, ensuring accuracy and timely release.

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What you will be doing:
Support the development and implementation of work processes and procedures such as engineering document control, transmittals/submittals, correspondence control, contract or vendor data management, standards management, project standards, and document numbering Set up and manage document control workflows and approval cycles to ensure proper document routing, tracking, and review in accordance with project standards Ensure the organized classification and document naming structure is followed to efficiently manage, locate, and store documents within the designated document repository, ensuring both accessibility and security Maintain the document management system and ensure it aligns with the evolving needs of the project throughout its lifecycle Oversee the intake, filing, revision control, retention, and distribution of project documentation including technical drawings, reports, and AutoCAD files Provide guidance and day-to-day support to the document control team to ensure consistency and quality of document control practices Support the Project Management Information Systems Manager in maintaining departmental procedures and implementing improvements when needed Coordinate with internal teams and contractors to ensure timely and accurate document submissions Ensure document control tools and equipment are operational and available to support team performance Support the preparation and maintenance of vendor, construction, and engineering turnover documentation packages Conduct regular audits to maintain consistency and accuracy in project records and ensure compliance with project documentation standards Interface with engineering, procurement, construction, and quality teams to ensure document control processes are fully integrated Ensure project stakeholders are properly trained on document control procedures and system usage Leverage Power BI to develop dashboards and reports that track document control performance, compliance, and project submission metrics

What we are looking for:
Bachelor's degree in Engineering, Library and Information Science or other relevant discipline Minimum of 3 years of experience in a similar role, preferably on large-scale infrastructure or construction projects Demonstrated experience setting up document control workflows, processes, and document numbering systems Proficiency in document control principles, practices, and tools (such as Aconex, Asite, or other EDMS platforms) Strong understanding in Microsoft Office Suite (Excel, Word, Outlook) and collaboration platforms such as SharePoint, E-Builder and ProjectWise Strong written and verbal communication skills and ability to work collaboratively across departments Prior experience leading document control on projects delivered for the Ministry of Transportation of Ontario (MTO) is considered a strong asset Familiarity with MTO documentation standards, records retention policies, and compliance requirements is an advantage Demonstrated ability to lead process adoption and change management efforts across multidisciplinary project teams Experience delivering document control training sessions and onboarding team members in the use of EDMS platforms and procedures Experience preparing project documentation for audits, turnover packages, and regulatory compliance inspections Excellent organizational skills and attention to detail Willingness and ability to

work on-site

at our

Markham, Ontario office for 18 months

, followed by a

transfer to the St. Catharines Ontario office

. Ability to work independently and manage priorities in a fast-paced environment

Why work for us:
Some of the benefits you may be eligible for as an employee are:Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.