Job Description

Xcel Automation Ltd. is an established integrator of Industrial Automation and SCADA solutions. We apply this expertise within many types of industries across Western Canada.

We are currently looking for a Junior Document Controller / Administrative Assistant to join our Calgary team. The ideal candidate will bring experience in organizing and maintaining engineering and technical documents. They will work closely with our Project Managers, Project Engineers, and Drafters to support internal and external client document management activities, as well as assist with related administrative tasks.

This is a flexible, part-to-full-time position, approximately 3-5 days a week, with potential for growth.

Working in a small team of automation professionals and engineers, the successful candidate will use their experience and organizational skills to support our team with a wide variety of document management and administrative tasks.

Responsibilities:

Assist in managing and organizing documentation throughout its lifecycle, ensuring accuracy, efficient organization and accessibility of critical information. Help facilitate communication between Xcel Automation and external Document Control groups, including clients and vendors. Maintain version control for drawings (e.g., IFD, IFC, etc.) and ensure proper distribution to internal teams and external stakeholders. Maintain document logs and help track deliverables for active projects. Manage and maintain master document repositories focused on latest revisioning. Maintain electronic and hardcopy-controlled documents such as Squad Checks and Master Stick files. Support the use of Electronic Document Management Systems (EDMS) such as Meridian, SharePoint, and Aconex. Facilitate document transmittals, approvals, and responses to client documentation requests. Assist with the development and maintenance of project and non-project related document templates. Provide general administrative assistance to the project team and office as needed. Assist with accounts receivable and other administrative tasks. Other duties may be added as the role evolves, and the candidate grows with the company.

Qualifications:

Experience or familiarity with document control administration, ideally within engineering or construction-related environments, is an asset but not required. Familiarity with EDMS platforms such as Meridian, DocuWare, SharePoint, and Aconex is preferred. Proficiency in software such as Bluebeam, Adobe Acrobat, and Docusign is preferred. Experience with Microsoft Office Suite (Word, Excel, Outlook). High attention to detail and excellent organizational skills. Ability to work independently and is self motivated within a team environment. Strong time management and communication skills. Knowledge of construction and engineering terminology is an asset. Experience with Sage 50 (Simply Accounting) is an asset but not required. Marketing/social media knowledge is a bonus but not required.
Job Types: Full-time, Part-time

Work Location: In person