Job Description

District Office Leadership Assistant - Permanent full-time, 40 hours weekly in Peterborough, ON. Monday to Friday in a standard office environment, with the occasional weekend/evening. Occasional travel within Peterborough, Kawartha Lakes, Cobourg, Port Hope, and the Durham Region.


Full G license with personal automobile insurance required. The pay range for this position is $ 26.64 - $ 31.54.


We are accepting applications until September 4, 2025.

District Office Leadership Assistant

The District Office Leadership Assistant works closely with the Executive Director. This role is responsible for the coordination of varied administrative functions related primarily to providing administrative, organizational, and networking support to the Executive Director.

The District Office Leadership Assistant will respect and uphold the Values, Vision, and Mission of Karis Disability Services, demonstrating the highest standards of courtesy and respect in their dealings with other employees, persons supported, and both internal and external stakeholders.

Why Should You Apply?

Tuition reimbursement, career development, and training opportunities Competitive wages Employee Assistance Plan, comprehensive benefits package for full-time and part-time

Requirements:

3 years of previous work experience in a managerial or administrative role preferably in the Developmental Services field College Diploma in Business Administration or Social Services Satisfactory Vulnerable Sector Police Check Access to reliable transportation Advanced written and verbal communication skills with specialized analytical, research, report writing, and presentation (e.g., charts and graphs) skills. Strong organizational, time management, problem solving and interpersonal skills. Solid computer skills including confidence in using MS Office (Word, Excel, PowerPoint, Outlook), databases, and email/internet. Knowledge of direct services/operations department policies and procedures.

Required duties include, but are not limited to:

Complete assigned projects, such as quality enhancement and communication regarding service issues to the District, and other related duties as assigned by the Executive Director. Ensure effective time management of the Executive Director's time through scheduling and planning. Prioritize phone calls, emails, and requests for meetings. Prepare memos, presentations, and messages on behalf of the Executive Director. Research, summarize, and organize communication/data/and information as requested by the Executive Director. Keep the Executive Director prepared for upcoming meetings and deadlines and follow up on action items. Prepare agendas, meeting packages, and meeting minutes for committees and working groups as assigned, including scheduling and providing preparation items for District Office Support meetings with the Executive Director. Support coordination of Onward lead work of the Executive Director. Maintain confidential information and handle sensitive issues with discretion. Provide administrative support to the District Leadership Team, other District Office departments, site locations, and working groups, as requested by the Executive Director. Assist in monitoring and tracking expenditures through management and monthly reconciliation of the district purchase card.

Our Hiring Process:


Resume and cover letter submitted, followed by completion of short screening survey Virtual interview (Microsoft Teams) with timed written exercise References requested Second interview, either virtual or in person

Karis Disability Services seeks to hire a workforce that represents the diversity of the communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities consistent with our Accessibility Policies and the AODA. Please let us know if you require an accommodation and we will work with you to meet your accessibility needs.