Job Description

We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic trucking company. The ideal candidate will play a crucial role in supporting our operational efficiency by providing administrative and clerical assistance to various departments within the company. This role requires exceptional multitasking abilities, strong communication skills, and a keen eye for accuracy.

Responsibilities:

Data Entry and Record Keeping:

Accurately input and maintain various data related to shipments, deliveries, drivers, and other essential information into our database systems.

Document Management:

Organize, file, and maintain physical and digital records, including contracts, invoices, shipping documents, and compliance records.

Communication Support:

Assist with answering incoming calls, responding to emails, and relaying messages to the appropriate individuals or departments in a timely and professional manner.

Scheduling and Coordination:

Help schedule appointments, meetings, and dispatches, ensuring that timelines are met and resources are allocated efficiently.

Reporting:

Generate routine reports on key performance indicators, tracking shipment statuses, driver performance, and other relevant metrics.

Vendor Relations:

Assist in managing relationships with vendors and suppliers by placing orders, tracking deliveries, and addressing any issues that may arise.

Assistance to Drivers:

Provide administrative support to our drivers, including helping with paperwork, route planning, and addressing any concerns they may have.

Office Support:

Maintain office supplies, equipment, and ensure a clean and organized workspace for the team.

Assist Management:

Support upper management with various administrative tasks, such as preparing presentations, compiling data for reports, and assisting in special projects.

Qualifications:

High school diploma or equivalent; some college coursework or an associate degree preferred. Proven experience (1-3 years) in an administrative or clerical role, preferably in a logistics or transportation environment. Proficiency in using office software (Microsoft Office Suite) and familiarity with database management systems. Excellent organizational skills with an ability to prioritize tasks and meet deadlines. Strong attention to detail and accuracy, especially when dealing with data entry and record keeping. Effective communication skills, both written and verbal. Ability to work independently and collaboratively within a team. Adaptability and willingness to learn in a fast-paced and ever-changing industry. Knowledge of trucking industry terminology and regulations is a plus. Professional demeanor and customer-service orientation.

Compensation:

Salary will be commensurate with experience and qualifications.

Job Type: Full-time

Pay: $18.00-$24.00 per hour

Ability to commute/relocate:

Delta, BC V4C 5Y4: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (required)
Experience:

Logistics: 1 year (required)
Work Location: In person