Job Description

Are you a highly organized, strategic thinker with a passion for leadership and operational excellence? Join our dynamic real estate team as an

Executive Assistant / Director of Operations

and play a pivotal role in driving our business forward. Reporting to the Owner & Team Leader, this multifaceted role is ideal for a proactive individual who thrives in a fast-paced environment, loves building systems, and enjoys collaborating with high-performing teams. If you're ready to take ownership of key business operations and talent acquisition while making a lasting impact, we'd love to meet you!

Your key responsibilities will include (but are not limited to):

Oversee personal appointments for the team leader, scheduling, and calendar management. Create and manage monthly budgets, working closely with the finance/brokerage department to ensure cost-effective operations. Manage agents' accountability and performance tracking. Develop and implement systems for tracking and managing ideas and planning strategic initiatives for Sales Reps, such as events and client appreciation. Lead recruiting efforts to identify and onboard new realtors. Assist and support all team members, including working closely with our Office Manager. Drive execution of the company's yearly plan, ensuring milestones and objectives are met. Plan and execute business takeovers, including mapping and logistics. Handle acquisition processes, ensuring smooth transactions and integration. Ensure compliance with federal, provincial, and local laws as well as company policies. Liaise with third-parties for marketing partnerships and suppliers.

Qualifications & Skills:

3+ years of proven experience in this type of role (administration, business planning, talent acquisition, etc.). Experience with financial planning, budgeting, and resource management. Strong knowledge of Microsoft Excel. Tech-savvy with a passion for AI tools and automation to enhance business efficiency and decision-making. Proficiency in project management tools and software. Strong leadership, organizational, and problem-solving skills. Excellent communication and interpersonal skills. Ability to manage multiple projects and deadlines efficiently. Ability to work collaboratively with internal team

What We Offer:

Competitive salary. A dynamic and supportive work environment. Opportunities for professional growth and development. The chance to work with a passionate and driven team.

If you are a proactive and strategic thinker who thrives in a fast-paced environment, we want to hear from you!

When submitting your application, please also include your interview availability via video for the next few days.

We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted

Job Type: Full-time

Pay: From $75,000.00 per year

Additional pay:

Bonus pay Overtime pay
Benefits:

Company events Paid time off
Flexible language requirement:

French not required
Schedule:

Monday to Friday On call Weekends as needed
Experience:

Real Estate Operations: 3 years (required) Talent acquisition: 3 years (required)
Language:

English (required)
Licence/Certification:

Driving Licence (required)
Location:

Toronto, ON M6S 2E2 (required)
Work Location: In person