Job Description

Description

The Director of Business Administration is responsible for overseeing finance and information technology operations of the ministry unit along with the fund development and communications functions. The incumbent has the primary responsibility of:

1. Providing accurate financial information to the Executive Director, leadership team, divisional and territorial staff.

2. Ensuring that adequate information technology systems are in place.

3. In collaboration with divisional personnel, providing oversight to the fund development and communications initiatives of the ministry unit.

KEY RESPONSIBILITIES:

1. Strategic Business Planning

\xc2\xb7 Develops and implements, in consultation with the Executive Director and leadership team, strategic financial initiatives for the ministry unit.

\xc2\xb7 Completes operational reviews and analysis of programs and services to allow for better allocation of resources and mission advancement.

\xc2\xb7 Prepares and reviews annual budget for the ministry unit; monitors actual activity against proposed budget on an on-going basis and takes corrective action.

2. Financial

\xc2\xb7 Provides direction for the day-to-day finance processes including accounts receivables and payables, cash handling, deposits, gift card management, Point of Sale (POS) and fee payments, account reconciliations, purchasing procedures, and charitable receipt processing. Serves as a backup in the absence of finance staff.

\xc2\xb7 Performs financial management functions including monitoring monthly financial statements ensuring accuracy, preparing financial reports and analysis for Executive Director and leadership team, generating journal entries, and ensuring they are processed in timely manner, ensuring the accuracy of the general ledger, responding to financial questions and requests, and assisting external auditors with annual audits.

3. Information Technology

\xc2\xb7 Oversees all Information Technology operations of ministry unit, in conjunction with external contractor, including network setup and security, hardware and software support, facility access control, telecommunications, and security systems.

4. Fund Development

\xc2\xb7 In conjunction with Executive Director and divisional personnel, manages fundraising plan for the ministry unit including special events and seasonal campaigns; coordinates grant application processes including research, proposal writing, submission, follow-up, funder recognition and reporting requirements.

5. Communications

\xc2\xb7 In conjunction with Executive Director and divisional personnel, manages communication plan for the ministry unit; publishes external and internal communications materials including website, social media, digital and print media and emails.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

NOTE: For some jobs, you may be required to provide validated educational documentation.

Education/Certifications:

• Completion of an undergraduate University degree in Accounting, Business Administration, or related field.

Experience:

• 5 to7 years related experience in strategic planning, accounting operations, supervisory administration roles.
• Exposures to managing information technology and communications.

PREFERRED SKILLS/CAPABILITIES:

• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity, excellence and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Positive teambuilding, interpersonal and collaboration skills.

Successful candidates, prior to hiring, may be required to provide/complete:

• Background check consent
• A satisfactory Police Information Check (PIC) with Vulnerable Sector search

DAYS and HOURS of work: Regular Full Time - 40 hours per week (Monday to Friday - 8:00 am to 4:30 pm)

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application

The Salvation Army