Job Description

Department: LibraryJob Type: Limited TermFull-time/Part-time: Full Time (
=1249 hrs/year)Campus: WaterlooReports to: Director & Publisher, WLU Press and the Associate University LibrarianEmployee Group: WLUSAApplication Deadline: 08/01/2024Requisition ID: 8466Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a and , Laurier\'s thriving community has a place for everyone.Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier\'s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.Position SummaryThe incumbent\'s responsibilities are split between digital projects originating from WLU Press and the Library at large. For the Press, the incumbent works on projects involving a range of media, including generation and dissemination of metadata feeds, conversion of content from print to electronic formats, and digital asset management. Within the Library the incumbent works on a variety of digital projects and initiatives associated with scholarly communication including support for the institutional repository and other open access publishing platforms as adopted by the Library.The position handles all the interactions, processes, and troubleshooting involved in the use of the Press\'s current digital asset management system, CoreSource, as well as ONIX and other metadata feeds, digital distribution processes, and relevant vendor relationships.The Digital Projects Coordinator is responsible for coordinating and handling processes involved in customization, content management, organization, maintenance, and ongoing user support of Scholars Commons at Laurier, Laurier\'s institutional repository (IR). The incumbent participates in the ongoing evaluation of the IR platform, continually researching options for optimizing performance as new technologies are developed. The incumbent participates in development of innovative processes and practices related to the support of scholarly communication.AccountabilitiesContent Development and Digital Process Management

• Oversees day-to-day management of the institutional repository (IR) and other online publishing platforms as appropriate and required, including guiding content developers or other support staff in the addition or file management of content
• Coordinates the creation & quality control of ebook files in XML, ePub, PDF, and ONIX metadata, and the delivery of metadata and ebook and audiobook files to 3rd party licencees and vendors
• Works with the Library\'s Digital Initiatives department to optimize the functioning of the IR, the Press title management system, digital asset management system and other delivery and platforms as required
• Stays current on publishing industry metadata standards and assists in developing recommended best practices; creates and organizes metadata for the IR and Press digital content
• Maintains the Press website
• Provides expertise in file conversion and handles file editing for various digital projects
• Handles bulk content uploading for various digital projects
• Establishes and coordinates other working groups of individuals from within or external to Laurier, as needed, to guide specific projects
• Promotes and develops the institutional repository and ensures compliance with relevant laws and policies, particularly surrounding copyright and other intellectual property issues
• Researches, develops and works as part of a team to implement opportunities for new models of distribution to facilitate the exchange of scholarly publishing and communication

Policy and Planning

• Develops in partnership with core Library and Press stakeholders policies and procedures for the production, management, and preservation of digital content and metadata, including workflows, quality control, and intellectual property issues
• Works with Press staff and other University stakeholders to research & implement platforms (IR, e-publishing, etc.) supporting new modes of dissemination of scholarship, including networking with industry peers
• Communicates and implements institutional repository guidelines to users, including submission rules, development of new communities, by-laws and policies for journals, research centres, and content developers, as well as copyright, submission agreements, and publishing contracts with authors and content developers

Quality Control

• Develops procedures and analyzes policies to ensure consistency and accuracy of both content in the IR, ePub files and other content formats, as well as Press metadata feeds (primarily ONIX)
• Works with external staff of the IR and other platforms to troubleshoot and fix problems with systems
• Liaises with internal and external IT staff for maintenance and upgrading issues of associated digital projects including software and hardware upgrades.
• Monitors usage of Press and IR systems and creates and distributes reports to stakeholders, including supporting Press financial reporting, especially regarding digital sales
• Monitors performance and processes of relevant systems to ensure they meet identified user needs
• Prepares written documentation on the use and maintenance of processes

Communication

• Communicates with content producers (faculty, journal authors and editors) concerning their IR content.
• Provides training and support to various Laurier stakeholders on use, setup, content development and maintenance of IR
• Assists journal editors with setup and use of the editorial features and processes
• Establishes and directs other working groups of individuals from within or external to Laurier, as needed, to guide specific content development projects

Qualifications

• A university degree plus a minimum of two years of related experience, preferably as an institutional repository administrator or digital asset manager
• Excellent oral and written communication skills
• Strong problem-solving and analytical skills
• Strong organizational skills, accuracy and attention to detail, ability to set and handle multiple priorities and meet short deadlines.
• Proven ability to work independently, with minimal supervision
• Demonstrated knowledge of PDF, HTML, CSS, XML, ePub and ONIX standards and inter-operability
• Demonstrated knowledge of harvesting protocols
• Knowledge of metadata standards for institutional repositories and scholarly publishers
• Knowledge of copyright issues as related to scholarly communication and electronic publishing
• Experience working in diverse teams
• Familiarity with current trends in electronic publishing and scholarly communication platforms
• Work experience in an academic library or academic publishing
• Graduate research or scholarly research or publication experience
• Experience providing user training or computer user support
• A desire to work in a fast paced, challenging, and rapidly changing environment requiring a commitment to continuous learning

This position has been deemed eligible for educational equivalencies. Please refer to the attached for details.Hours of Work: This is a full time limited term position with an expected end date of 09/05/2025. The normal hours of work are 8:30 am to 4:30 pm, Monday to Friday. Flexibility in hours will be required, including evening and/or weekend work due to periods of high volume. When possible, the manager will adjust the work schedule so that no more than 35 hours are worked in a week.CompensationLevel: DRate of Pay: $37.22 - $42.54Hiring salary range posted: $37.22 to $39.35 with an annual step progression on anniversary date up to $42.54. Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job.Job Evaluation Factor ScoresWLUSA/WLU Job Evaluation FactorsScoreEducation4
Experience 3Interpersonal Skills 3.5Applied Reasoning andAnalytical Skills4Co-ordination and Planning 4Accountability for Others1Impact of Decisions3Mental Effort 3Level of Physical Effort2Working Environment1Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier\'s Employee Success Factors.Equity, diversity and creating a culture of inclusion are part of Laurier\'s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found atShould you be interested in learning more about this opportunity, please visit for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.

Wilfrid Laurier University