Job Description

Organizational Unit
University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
2 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,185.00 - $4,344.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB6
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria's vision "to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world". The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.


In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students' growth in knowledge, independence and confidence. Registrarial services strive to directly support students' success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.

This position is eligible for a Modified Work Schedule


Job Summary
Student Support Services (SSS) is a unit within the Office of the Registrar (OREG) which provides services to current and former students, as well as to faculty and staff of the University. As part of the Division of Student Affairs, the unit is committed to being a partner in supporting student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment driven primarily by Calendar deadlines.


Reporting directly to the Team Lead, Digital Imaging, the Digital Imaging Clerks are responsible for receiving, assessing, and digitizing incoming documentation to student records within the student information system.


Job Requirements

Skills:

Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive and respectful working and learning environment Strong communication and interpersonal skills with the ability to work effectively within a team environment, as well as the larger UVic community and external agencies Ability to work both independently and within a collaborative team environment Ability to handle multiple tasks simultaneously, while also meeting deadlines despite frequent interruptions Strong time management, organizational skills and excellent attention to detail Ability to change task and pace throughout the day according to fluctuating workload demands Ability to move cartons of paper up to 20kg in weight

Specialized Knowledge/Education:

Post-secondary certificate in a related field. An equivalent combination of education, training and experience may be considered Knowledge of databases and student information systems; familiarity with SharePoint and experience using Banner and Banner Document Management are considered assets Knowledge of FOIPP regulations Knowledge of University of Victoria policies, procedures and Calendar are considered an asset Strong working knowledge of Microsoft Word, Excel, Outlook, and SharePoint and proficiency with Adobe Acrobat Pro DC Familiarity with domestic and international secondary and postsecondary transcripts and education systems is considered an asset

Experience

:


Minimum 1 year experience working within an office environment; experience working in a Registrar's Office or other area of a large postsecondary institution is considered an asset Experience using a range of standard office equipment and software, including Microsoft Office and Adobe Acrobat Pro DC Experience handling sensitive and confidential information while adhering to FOIPP regulations Demonstrated experience working quickly and accurately on a variety of tasks with frequent interruptions Experience with computerized student information systems and database programs, including Banner, Banner Document Management (BDM), and ING Docs is considered an asset

We recognize that the successful candidate may come from any combination of education, training and/or experience and we welcome applicants with a diverse and varied work experience and background.

Territory Acknowledgement:

We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.


Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here