Job Description

Development Coordinator

Position Overview

The?Canadian Heritage Arts Society (CHAS or the Society) aims to foster artistic appreciation and engagement in the performing arts for all ages.? The Society offers live performances, workshops and training, resources to support the development and/or production of new works, and opportunities for artists to connect with the community.

From its beginning with Experience Canada and the Spirit of a Nation tour in the early 90s the Society has been dedicated to both performance and education; offering training and opportunities for emerging artists to support their successful launch into professional careers. The Society continues that legacy today with ongoing artistic and career development programs, the most significant being the operation of the Canadian College of Performing Arts (CCPA or the College). Together with the College, the Society produces 5 mainstage live theatre productions and numerous performance events from September to May annually. These create meaningful connections between artists and the community through inclusive and creative experiences.

Situated in beautiful Victoria, British Columbia, the College is a dynamic educational centre dedicated to excellence in the performing arts with a performance hall welcoming audiences throughout the year. Our annual musical is presented at the McPherson Playhouse in Victoria, and we also take performances to other venues in the area.

THE POSITION

The Development Coordinator supports the fundraising activities of the Canadian Heritage Arts Society, and the Canadian College of Performing Arts.

This part-time role will focus on grant writing and reporting, aiming to generate vital income to support various areas of operation and artistic / educational activities.

Additionally, they will support donor relations and events.

The position has varied responsibilities that require collaborative working across most areas of the program and operation of the charitable society.

ACCOUNTABILITY & REPORTING STRUCTURE

The Development Coordinator reports directly to the Finance Manager and works closely with the Managing Director.

They will be accountable to different colleagues and guest artists for various projects in our collaborative working culture, depending on identified project leadership.

OVERVIEW OF PRIMARY DUTIES AND RESPONSIBILITIES

Grant writing and reporting

Research fundraising opportunities that are appropriate for the charity to apply to for funding across all areas of activity including capital projects. Maintain records of grant applications and deadlines, tracking success rates and recording feedback to improve future applications. Write applications for funding from government, corporate, and foundation sources, liaising with the Finance Manager and Managing Director to ensure budget needs and strategic directions are aligned to asks. Manage the GrantAdvance platform, applying through this to private foundations. Prepare and submit reports to funders that demonstrate the impact of their support.
Donor stewardship

Ensure that all records of donors and gifts are accurately recorded, reconciled with financial statements, and consistent across systems, including managing prospects and records of cultivation. Ensure that all gifts are acknowledged in a timely manner. Contribute to maintaining a high renewal rate from annual donors and creating strategies to upgrade support. Contribute to regular donor communications, including letters and e-newsletters.
Event and campaign support

Support the cultivation of prospects and appreciation of donors at events, contributing to planning and delivery of donor specific elements and attending to steward with other staff. Lead on campaigns like raffles and auctions, with the support of colleagues. Contribute to designing events and campaigns to raise funds, leading on delivery as appropriate. Attend Fundraising and Development Committee meetings, taking notes and contributing to planning and reporting of fundraising activities.

Culture & Values

We ask all staff and faculty to contribute positively to the College culture by:

Participating in our actions to improve equity, diversity, inclusion, and accessibility for all Upholding and celebrating the vision, mission and values of CHAS and CCPA Demonstrating and encouraging excellent communication with colleagues Engaging positively with team development initiatives, wellbeing and social activities Attending and championing events, activities and productions produced by CHAS and CCPA Getting involved with the recruitment and welcome of new colleagues, volunteers and trustees
Other

Contribute to the smooth running of the organization by participating in meetings, communicating well with colleagues and maintaining systems. Adhere to all policies and procedures, contributing to updating these as the need arises to maintain a safe and healthy environment for all that champions inclusion. Carry out other duties as reasonably required

QUALIFICATIONS

Post-secondary degree or an equivalent combination of education and experience in fundraising, charitable giving, writing or a related field

1-2 years of relevant experience

COMPETENCIES AND CHARACTERISTICS

The Development Coordinator will demonstrate these competencies or skills and personal characteristics:

Interest or experience in or of education, the performing arts, and/or theatre Experience in fundraising, particularly grant writing skills Excellent communication skills; being able to articulate complex or creative ideas clearly to internal or external audiences through verbal, written or visual means. Strong writing, editing, and proofreading skills Strong interpersonal skills; working collaboratively with colleagues and project teams, having the ability and willingness to talk to a range of individuals to engage them with our work Self-starter, having the ability to work independently Strong work ethic, demonstrated through good attention to detail, pride in a job well done, and collective responsibility Excellent organisational skills such as planning, prioritising workload, setting and meeting deadlines, monitoring progress and quality, and time management Inclusive attitude and awareness to social and cultural difference Demonstrably proficient with Microsoft Office365 and Google Suites

WORKING CONDITIONS

Employees work from the Canadian College of Performing Arts located at 1701 Elgin Road, Victoria, BC, V8R 5L7. Semi-regular remote working is available to staff. Candidates should be prepared to work in a fast-paced education and performance facility bursting with energy, music, dance, and theatrical expression.

15 hours / week (2 days) schedule to be mutually agreed to. Select evening and weekend events and work schedules will require staffing, and therefore hours will need to adjust accordingly. Accrued overtime hours are taken as time in lieu. As a commitment to supporting work life balance, the College offers up to 8 personal days in addition to 10 sick days annually (statutory entitlement is 5 sick days annually). Paid vacation is offered based on length of service, starting with 10 days (2 weeks, accruing at 4%), rising after 3 years. Each summer, the office closes for 1 week where all staff are to use any banked time or outstanding holiday to take a break. Part-time staff have pro-rata allowances, no less favourable and in line with Employment Standards. In addition to vacation, an additional break is offered over the winter holiday school closure, usually between Dec 24-31. Parking Space and complimentary theatre tickets to CCPA productions available. Salary paid twice monthly on 15 and last day of each calendar month.
Salary is offered within a salary range based on experience. For this role that range will be between $25 - $35 per hour; FTE $48,750 - $65,000 pa. For this part-time role, the salary would be $19,500 - $27,300 pa working 2 days per week.

Salaries are reviewed annually, and if circumstances allow then rises are offered either linked to cost of living or in relation to job role changes.

HOW TO APPLY

Interested applicants should provide a letter of interest, a current resume, and a list of three references with contact information.

Applications will be reviewed on an ongoing basis. For priority consideration, complete applications must be submitted by 10am Thurs September 18 to hiring@ccpacanada.com, attention: Erin Gavaghan, Managing Director.

Interviews will be the following week at CCPA, on Tuesday September 23.

Job Type: Part-time

Pay: $25.00-$35.00 per hour

Expected hours: 15 per week

Benefits:

Casual dress On-site parking
Work Location: In person