Job Description

• Location: Toronto, Ontario
• Type: Permanent
• Job #18476

Desktop Publisher / Document Specialist
Location: Toronto (3 days/week onsite)
Schedule: Part-Time, Permanent (~24 hours/week | 0.6 FTE)
Industry: Corporate
About the Role
Our corporate client is seeking a seasoned Desktop Publisher to support the creation and refinement of internal business documents and executive materials.
This is not a design role. There is no customer-facing marketing work or brand-driven creative. Instead, this position is focused on producing clear, polished, highly professional internal documentation for executive leadership, board communications, and investor reporting.
The ideal candidate is mature, detail-oriented, and comfortable operating independently while engaging with senior stakeholders.
What You'll Be Doing
Prepare and format internal documents including:
Executive and board-level PowerPoint presentations
Investor packages and reporting materials
Monthly board meeting communications
Financial reports and internal summaries
Create and refine Excel-based charts, tables, and data visualizations
Ensure clarity, accuracy, and consistency across internal documentation
Translate complex financial and operational information into clean, easy-to-digest visual formats
Work directly with executive stakeholders and senior leaders to refine materials under tight timelines
Maintain a high standard of professionalism and discretion
What We're Looking For
Extensive experience as a Desktop Publisher, Presentation Specialist, or Executive-Level Document Specialist
Advanced proficiency in PowerPoint and Excel, including charts and data visualization
Strong formatting and layout skills (with an emphasis on clarity over creativity)
Comfortable working with financial data and investor-facing materials (internally distributed)
Highly detail-oriented with excellent proofreading skills
Able to operate independently with minimal oversight
Professional, composed communicator comfortable interacting with executive stakeholders
What This Role Is Not
Not a marketing or brand design position
Not customer-facing
No creative campaign work
No brand guideline development
This is a precision-focused, internal communications and documentation role.
If you're a seasoned desktop publishing professional who thrives in executive environments and enjoys bringing clarity and structure to complex business materials, we'd love to connect.

Skills Required