Job Description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Department Receptionist & UG Secretary - (997620.7)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Engineering and Computer Science -> Mechanical EngineeringLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date11 August 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,363.00 - $4,525.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday - Friday, 8:30 am - 4:30 pmEmployee Group:CUPE 951 - Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria\'s largest employers and one of Canada\xe2\x80\x99s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\xe2\x80\x99s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Modified Work Schedule*Job SummaryReporting to the Assistant to the Chair and indirectly to the Administrative Officer, the Department Receptionist and Undergraduate Secretary is the first point of contact for the department, and provides general reception, administrative, and secretarial support to the Chair, the Assistant to the Chair, Administrative Officer, members of the Mechanical Engineering department, and students.Responsibilities include: supporting the operation of the Mechanical Engineering Undergraduate Program; providing assistance to students and the Director of Undergrad Program; coordinating and maintaining undergraduate student and program records for accreditation; preparing and distributing department documentation; and administering accounting processes for the department.Job RequirementsExperience:
This role requires a minimum of one (1) year of administrative support or administration experience or equivalent, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.Knowledge/Skills/Abilities:

• A high level of proficiency with MS Office (especially Excel and Word), internet, and ability to produce correspondence, administrative forms and other documents
• Excellent clerical, organizational and communication skills, and eagerness to learn
• Ability to prioritize and perform detailed work accurately in a fast paced environment with constant interruptions
• Ability to manage a large volume of work, to prioritize and problem-solve in order to meet deadlines
• Proven ability to work as part of a team, as well as independently, is critical
• Ability to problem solve, take initiative, and exercise judgment and diplomacy in dealing with students, faculty and staff
• Knowledge of University systems such as FAST and Banner would be considered an asset.

Specialized Knowledge/Education:
Secondary school graduation or equivalent. Some formal training for fundamentals of accounting principles and practices is preferred.Territory Acknowledgement: We acknowledge and respect the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n and WS\xc3\x81NE\xc4\x86 Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

University of Victoria