Job Description

Interested in a career at Langara College?

Our employees exemplify Langara\'s values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

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Job Title: Department Assistant, IT

Employee Group: CUPE

Employee Type: Permanent

Start Date: Thursday, January 4 2024

End Date (if applicable):

: The IT Department Assistant is a technically savvy individual who is organized and has good communication skills. This position provides confidential administrative support to the Deputy CIO, the IT Associate Directors, and on occasion to the AVP, Strategic Transformation & CIO, and performs a wide range of administrative, office management, communication, IT functions, and coordination of IT meetings in support of the IT Department.

The IT Department Assistant is responsible for organizing and maintaining IT administrative information, including various documents, vendor contracts, budget materials, and confidential information related to IT team members.

In addition to office administration, this position assists in coordinating and organizing IT licenses and invoices. The IT Department Assistant also assists IT in managing various IT contracts and supports the administration of mobile device plans.

Qualifications Required:

Education & Experience

• Grade 12 completion supplemented by a one-year certification in business administration (or equivalent) and additional coursework in desktop publishing. Completion of a two-year college diploma preferred.
• Four (4) years of recent related administrative experience, preferably supporting IT or post-secondary environment.
• Microsoft Office Specialist Certification is an asset.
• Experience in creating documents using various desktop publishing and office applications.
• Experience with minute taking and have basic knowledge of Roberts Rules of Order.
• An equivalent combination of experience and education may be considered.

Skills & Abilities

• Excellent interpersonal skills.
• Strong time management skills.
• Ability to establish and maintain effective working relationships with different stakeholders.
• Proven ability to exercise sound judgement and action when dealing with confidential and sensitive matters.
• Ability to maintain tact and discretion.
• Ability to take ownership of and proactively complete tasks as required.
• Ability to communicate clearly and effectively in writing as well as verbally.
• Ability to within the framework of established procedures.
• Demonstrated ability to multitask and prioritize several simultaneous tasks.
• Demonstrated ability to meet changing deadlines with frequent interruptions.
• Ability to work independently with minimal supervision and as part of a work team.
• Ability to adapt quickly to ongoing changes in procedures, policies, and organizational structure.
• Ability to learn and adopt new technologies, tools, and applications.
• Ability to meet work performance standards set by the College.

Working Conditions

• Ability to work flexible hours during early mornings, evenings, and weekends if required.
• Hours & Days of Work: 9:00am - 5:00pm Monday to Friday.

To obtain the full job description, please our recruitment team.

Salary Range: $29.84 - $34.07 per hour

Pay Grade: CUPE Paygrade 21

Scheduled Weekly Hours: 35

Hours may vary according to the needs of the department.

Compressed Workweek (Fortnight): No

Closing Date: Wednesday, December 13 2023

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please us.

If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting, please our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the . Please quote the job requisition title and number with your previous employee ID and last day worked at the College. Please do not email if you worked at the College more than 5 months ago or if you worked in a different union.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.

Langara is committed to enhancing our diverse workforce.

Langara College