Job Description

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Join Vale today. Continuously learn throughout your career

Who We are:

Welcome to Vale. Our purpose is to improve life and transform the future, together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world\'s largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

Applying the latest technologies to sustainably mine the critical minerals that power electric vehicles, build renewable energy solutions, and help develop life-saving medical equipment is at the heart of what we do.

We have a proud history of mining in Manitoba. Our operations in Thompson, with two operating mines, is located in the awe-inspiring heart of the northern boreal region. It has a strong future in mining and milling, with an ongoing mission to grow as a safe, prosperous, and sustainable nickel producer. We invite you to be part of our evolution.

The Opportunity

Do you value safety and risk management and make it a priority just as we do? Are you motivated to work collaboratively in a team environment?

We are currently seeking a Department Administrator to join our Manitoba Operations in Thompson, MB. Reporting to the Human Resources Manager. This is a fixed term position for 1 year.

As the Department Administrator, you will provide day-day support on a variety of administrative components such as administering payroll files for the hourly workforce, including entering Incentive time, supporting the grievance process, advise on HR policies and the Collective Bargaining Agreement (CBA). This opportunity is ideal for someone who thrives in a dynamic and fast paced work environment, sees challenges as opportunities, believes in the value of continuous improvement and is looking to develop themselves through a variety of experiences. We are seeking a new team member who has excellent analytical and reporting skills, proficient in Excel, and is comfortable managing a range of administrative tasks and meeting deadlines.

Requirements & Accountabilities:

• Generates regular and ad hoc reports and metrics using data from multiple sources.
• Provides data administration for all employee change actions as required using our Vale HRIS system (Peoplesoft).
• Responsible for providing first line of response for general HR inquiries from clients.
• Maintain efficient time and attendance records.
• Maintain the integrity of payroll data and meet prescribed deadlines.
• Support entering Incentive Timesheets specific to Mines Operating employees into our Vale HRIS system (PeopleSoft) as needed.
• Manage the training bid administration process per the Collective Bargaining Agreement.
• Provide support and training to leaders on Programs such as PeopleSoft, Grievance handling and the Employee documentation system.
• Support the department\xe2\x80\x99s overall cost management goal by contributing to the efficiency of operations for payroll administration, implementation of new systems and processes and other departmental activities. As well as contributing to the continuous improvements of processes in the department.
• Administer the grievance process, work schedules, discipline documentation.
• Create and maintain department files both electronically and paper.
• Provides support to the hourly annual vacation process.
• Be the primary point of contact for employees providing confidential information regarding payroll, policies and procedures and Collective Bargaining Agreement related inquiries.
• Coordinate annual audio, health screening and respirator fit testing for hourly and staff employees with local Occupational Health provider.
• Provide administration support to TELUS Health and Safety and Health teams with respect to A&S or WSIB claims.

About You:

Education:

• Certification in Business, Payroll or office Administration preferred.

Experience:

• Minimum of 2 years of Administrator experience preferred, however recent graduates are encouraged to apply.

Skills:

• Experience with HRIS, SAP, Knowledge of PeopleSoft is an asset.
• Excellent MS Office skills (Word, Excel, PowerPoint)
• Demonstrates creative problem-solving to resolve problems in a timely manner.
• Excellent communication skills, with the ability to explain information in an organized and concise way.
• Strong organizational skills and excellent attention to detail, with the ability to meet challenging deadlines.
• Ability to build and maintain collaborative working relationships with internal and external stakeholders.
• Effectively prioritize and deliver results in a fast paced and dynamic environment.
• Exercise good judgment and maintain confidentially in maintaining critical and sensitive information.
• Independent delivery with the ability to work in a team-driven environment.
• Brings a positive attitude and enthusiasm to work!

How can Vale grow your career?

The Department Administrator will be a part of the Human Resources Team which is integral to the success of the operations in being a safe and reliable producer. Additionally, Vale Canada offers a series of benefits including:

• Competitive salary.
• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life\xe2\x80\x99s reasons (vacation, flex, sick, top up for maternity/parental)
• Flexible work arrangements.
• Work culture dedicated to safety, diversity & inclusion, and career growth.
• Grow your career in a large and global company, and mining industry leader.
• Employee Family Assistance Program.
• Online training and career development opportunities.
• Opportunities to advise and oversee the design, budget and construction of new mines and expansions.

Why Thompson

Thompson is known as the "Hub of the North.\xe2\x80\x9d The town was developed in the 1950s around our mine and is now a thriving community. Our home boasts a close-knit and involved community with a vibrant arts and music scene and is known for its hospitality and welcoming nature.

Thompsonites, as we call ourselves, are always ready to welcome new people to town and are excited to share its gems with them. Above all, the main draw to Thompson is its unspoiled wilderness filled with waterfalls and wildlife, making it the perfect place for the adventurous soul.

From the Northern Lights to ice fishing, skating, skiing, hockey, sledding, hunting and every winter sport you can imagine, if you love the outdoors, Thompson is the perfect place for you and your family.

Include to Transform

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome \xe2\x80\x93 they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Manitobans Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Grade: G04

Apply by January 29, 2024

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