Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at

www.nait.ca/careers




The School of Media and Information Technology is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean's Office leadership team. This position provides high-level executive, administrative, and analytical support to the Dean portfolio, helping advance the goals outlined in NAIT's and the Schools' strategic plans, in alignment with NAIT's Vision, Promises, and Values. As a key partner in supporting the school's leadership, the role involves proactively managing assigned projects, coordinating events, maintaining important external contacts, arranging schedules and travel, and ensuring effective communication flow within NAIT and with external stakeholders. This is a hybrid position requiring 3-4 days per week on campus.


This is a dynamic role that requires an administrative professional who thrives in an environment where priorities and activities frequently shift. Strong communication skills are essential, and experience working in a Microsoft Teams environment is a valuable asset. In support of our vision, your contributions will help ensure transparent, reliable leadership and communication, foster a fun and social staff culture, and build a strong sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team!

Key Responsibilities:

Manages external relation priorities; supports relationship management on behalf of and with the Associate Deans Office leadership; coordinates with various departments. Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success. Develops and briefs the Deans leadership team on events and meetings; coordinates and organizes their commitments by ensuring calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward. Performs executive-level administrative functions in support of the Dean's Office leadership team; assures that all purchasing and travel expenses are processed and reconciled. Assist in the coordination school wide professional development, engagement, and events.

Skills & Abilities:

Anticipating and balancing the needs of multiple stakeholders. Taking on, and prioritizing, new opportunities with a sense of urgency, high energy, and enthusiasm. Relating openly and comfortably with diverse groups of people. Operating effectively, even when things are uncertain or the way forward is not clear. Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Proficient in the Microsoft Office Suite of programs and Adobe Acrobat.

Qualifications:

Diploma in a related field. 5 years progressively responsible administrative level experience. An equivalent combination of education and experience may be considered.


Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration

: $52,303.42 - $68,325.92 annually, plus a comprehensive benefits package. (Classification - Administrative Support VI).


This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta's Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.


People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.


NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.


NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.




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