Job Description

Job Title: Real Estate Deal Secretary/Administrator (Full-time) Location: Mississauga (reliable commute & means of travel) We are currently seeking an experienced Real Estate Deal Secretary/Administrator to join our established brokerage. This role requires you to be in the office full-time where you will work within our existing deals department. Our brokerages is a multi-location mid-size company and we take pride on having an efficient back office support staff. The responsibilities of this role will entail the following:

• Processing real estate deal transactions
• Creating trade record sheets
• Finalizing deals and preparing cheques
• Entering deals using SkySlope & Lone Wolf accounting system (or familiarity with similar software systems)
• Following up and collecting outstanding documents from agents
• Preparing and sending invoices to co-operating brokerages & builders for commission
• Payroll, agent monthlies & banking
• Following up on outstanding commissions + invoices to builders
• Dealing with incoming emails and responding in a timely fashion
• Corresponding with real estate agents, brokerages, builders, and lawyers
• Preparing trust account reconciliations
• Uploading documents into a paperless system
• Coordinate administrative staff and activities
• Coordinate training and compliance activities
• Other duties as assigned

Qualifications:

• Strong knowledge of LoneWolf Backend Systems
• Strong knowledge of SkySlope transaction management software
• Understanding of the real estate deals process
• Payroll, book keeping & basic accounting
• Proficient knowledge of Microsoft Office (Word & Excel)
• Strong data entry skills
• Efficient time management skills
• Excellent written and verbal communication skills

Experience:

• Deal Secretary: 3 years (Required)
• Administrative experience: 2 years (preferred)
• Experience in real estate brokerage administration is highly preferred
• Commensurate depends on skill & experience

If you have the qualifications and experience we are looking for, and you are looking for an exciting opportunity to join a growing real estate brokerage, please submit your resume today! Job Types: Full-time, Permanent Salary: From $40,000.00 per year Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Mississauga, ON L5L 5S7: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Deals Admin: 2 years (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person