Job Description

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Hiring Unit:
DataSphereLab
Position Summary:
The core objectives of this position require the administrative support of all non-technical processes to allow the DataSphere technical team to build Proof-of-Concept (PoC) solutions for Data, Analytics and Machine Learning projects.
The following activities/skillsets will be key for the success of this position:
PRIMARY:
General Lab Management

• Answer Emails
• Organize folders/content

Hiring & Personnel Management

• Develop a hiring channel/process for all DataSphere hires (including but not limited to; channel development, job requisition creation and posting, CV collation and processing, CRM upkeep, interview pre-selection, interview scheduling, onboarding
• Provide process direction for students and all other hires/volunteers
• Ensure work is being completed to required standards and process all submitted hours/ admin items for team
• Support admin parts of training needs of DataLab team

Contracting

• Ensure that all Confidentiality, Legal and Admin documents are signed and stored (ie pre-partner engagement activities)
• Ensure that billing/payments occur on time for sponsors
• Ensure all final project items are conducted (ie post-partner engagement activities)
• Ensure items are purchased, payment completed (ie Software/ other Vendors)

Use Case Library Design & Development

• Collate, anonymize and organize all client PoC work (with support from Cloud Engineer)

Other Qualifying Skills and/or Abilities
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: High School Diploma 2 Years Related Experience
Hourly Salary: (AMUSE C) $30.00
Estimated Number of Work Hours per Week: 8 (Part time)
Position Start Date: 2026-01-05
Position End Date: 2026-05-29
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required