Job Description

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.

The position at a glance

The Human Resources Operations (HR COO department) is responsible for the design, development and implementation of HR operational services for North America. The COO teams drive efficiency, effectiveness, and compliance for all HR operations, technology, vendor governance and project management.

BNP Paribas HR is also currently implementing a number of regulations around data privacy and protection. In this context, HR is looking for a highly organized individual, with demonstrated project manager expertise to 1) manage the projects from assessment to execution of regulatory requirements and 2) run the day to day activities linked to data privacy and protection.

Projects in this area are part of a broader bank-wide effort which will require coordination with other streams in the programs and other regions that are in-scope. While local specificities must be adhered, guidance from Group must also be respected.

The Data Privacy and Protection Officer will report directly into the HR COO and functionally to the Head of Control Framework. The job position is based in Montreal and is part of a US/Canada team.

In detail

• Play an active role in appropriately assessing and applying the content of regulatory and the Banks requirements for Data Privacy and Protection in HR.
• Guarantee that data processing are performed according to existing procedures regarding applicable data retention period, data minimization principle and purpose limitations.

• Monitor HRs data privacy and protection compliance,
• Inform relevant stakeholders of and advise on its data privacy and protection obligations,
• Provide advice on DPIAs (data protection impact assessments) and monitor their performance,
• Work closely with relevant stakeholders in HR and outside HR to deliver privacy by design.
• Manage and lead privacy and data protection projects to ensure full compliance to multiple regional regulations and to the Banks framework, with high quality delivery within the project deadlines

• Plan, track, and manage multiple concurrent project schedules,
• Coordinate work within HR and in coordination with Regional and / or Group stakeholders,
• Monitor projects deliverables, timeline, risks, budget and dependencies with the various stakeholders to ensure the completeness and adequacy of deliverables,
• Effectively communicate project risks, issues and status to senior management,
• Organize and prepare Project and Steering Committees, including delivery of supporting documentation.
• Prepare and lead the HR North America Personal Data Protection Committee, the Record Management Committee, the HR Americas Data Privacy Committee.
• Communicate and train HR in the application of privacy and data protection regulations within HR.
• Build and maintain strong working relationships with all stakeholders within HR and other departments such as Legal and Data Privacy Officers, across the company (Regional and Group).
• Serve as the contact point for the relevant supervisory parties on all data protection issues, including data breach reporting.
• Serve as the contact point for data subjects on privacy matters, including DSARs (data subject access requests).
• Take on the role of HR Data Steward to guarantee the data quality, integrity and protection. As HR Record Steward be responsible for coordinating record management across HR teams and collaborate with Record SMEs (Senior Matter Experts) to ensure proper management of records

Qualifications

The strengths and skills that will help you succeed

Education/Experience:

• BA or MS in engineering, human resources, business or related discipline coupled with excellent academic credentials
• 7 to 10 years of project management on complex programs and business process improvement work experience with proven record of successfully delivering on time, quality and within budget.
• Experience in how to build, implement and drive regulatory driven programs is essential.
• Proven experience in managing change in a dynamic environment
• Track record of strong relationships with individuals at all levels in the organization
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)

Additional Qualifications:

• Demonstrable capacity to organize, handle complex situations and multiple responsibilities and deadlines
• Recognized ability to lead, manage and engage cross-department teams and regions, drive change within an organization

\xc2\xb7 Knowledge of or interest in regulatory topics addressing privacy and data protection

• Agile, dynamic, with a problem-solving and analytical mindset
• Self-starter, demonstrates drive and initiative
• Strong written, presentation and verbal communication:

• Ability to communicate clearly project objectives and requirements
• Capacity to present results convincingly at middle and senior management level
• Writes sharp and straight-to-the-point executive summaries, emails
• Prepares training materials and succinct one pagers to share with employees
• Very strong work ethic and ability to deal with confidential information
• Go beyond existing frameworks by suggesting new ideas which are suitable for the organization
• Knowledge of the English is required

Whats in it for you

In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements, such as remote working up to 50% and flexible working hours are available for most positions. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.

To find out more about our range of benefits,

What you need to know

• We will review candidates as they apply, so dont wait to submit your application;
• If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. BNP Paribas will work with you to ensure that you are able to participate fully in the process;
• You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas office(s) is an essential function of this position;
• Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. These will be clearly mentioned in the qualifications of the position;

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences.

BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).

To learn more about our DE&I commitments,

About us

BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 65 countries, with more than 190,000 employees, the bank holds key positions in several areas of banking and financial services.

BNP Paribas mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.

Since 1961, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products.

With over 1,200 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.

Our certifications and partnerships

• Montreal Top Employer 2023
• Canada's Best Diversity Employer 2023
• Women in Governance - Parity certified - Gold certification
• CCDI Consulting Inc. (Canadian Center for Diversity and Inclusion)
• Pride at Work Canada
• Rainbow Accreditation issued by Canadas LGBT+ Chamber of Commerce (CGLCC)
• ROSEPH - Grouping of specialized organizations for the employment of persons with disabilities
• IndigenousWorks
• Part of Les Affaires top 300 companies in Quebec

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** Only selected applications that meet the requirements of the role will be contacted **

BNP Paribas