Job Description

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The Undergraduate Medical Education team ensures the smooth delivery of the MDCM program on two campuses (Montreal and Outaouais), each responsible for multiple clinical sites. This includes activities related to program governance, curriculum management, curriculum delivery, and student records, in accordance with evolving program needs and accreditation standards.

Reporting to the Associate Director UGME (Curriculum Management and Assessment), and working in close collaboration with the Associate Dean, UGME, Assistant Dean, UGME and the Academic Curriculum Lead, MDCM Program, the Curriculum Management Officer is responsible for the mapping\xe2\x80\x8b, analysis and reporting\xe2\x80\x8b for internal monitoring of the curriculum to ensure continual quality assurance and improvement of the MDCM Program and meet relevant accreditation requirements. The Curriculum Management Officer also provides strategic guidance to further develop and implement curriculum management initiatives required to maintain and enhance the quality of the program and is responsible for advising on and developing administrative processes and operational practices related to curriculum management.

Primary Responsibilities

Advising

Serve as an advisor to UGME leadership in prioritizing curriculum management initiatives, analyzing processes that bear on the delivery of the curriculum and its related structures and recommending required actions such as :

Analyzing the impact of proposed changes to the curriculum, ensuring that these changes take all information into account (evaluative data, student performance data, etc) before a decision is taken

Ensuring internal stakeholders have access to curriculum data to facilitate curriculum management processes

Analysing any differences or gaps in the curriculum and informing the appropriate stakeholders

Ensure curriculum changes are delivered in an appropriate format and through an effective channel to all impacted stakeholders.

Inform the academic team about changes to the Medical Council of Canada Objectives and provide an analysis of the impacts of these changes on the MDCM Program. Provide expert guidance and advice on curriculum management to colleagues and faculty. Ensure that curriculum data is sourced and used appropriately.

Monitoring and maintaining accuracy of data

Ensure all public-facing curriculum data is accurate, and that the portfolio is kept accurate, synchronized, and up to date. This includes data in the Curriculum Management tool and any other website/public documents that reference curriculum data.

Use available systems and tools to ensure changes are made to the highest level of accuracy.

Analyze the curriculum management data from both campuses to ensure they are comparable.

Develop and implement curriculum management policies and new initiatives that support the School of Medicine\xe2\x80\x99s strategic direction

Sensitize collaborators such as Curriculum Officers, UGME Governance Officer, Academic Curriculum Design lead, MDCM academic leadership (i.e.: associate and assistant deans), to curriculum management goals and priorities. Elicit feedback regarding inconsistencies or other curriculum-related issues and seek resolution.

Ensure the completeness and accuracy of changes to be made to curriculum data in the curriculum mapping tool, including the data from both campuses, working closely with colleagues on the project teams and IT services, to ensure MDCM program data is up-to-date for reporting purposes.

Reporting

Understand and interpret complex data structures and instructions in order to build curriculum data reports to meet requirements set by the MDCM program and accrediting bodies.

Design and execute queries, perform qualitative analysis to ensure that the data corresponds to standards and reflects the actual program.

Contribute to the curriculum data aspects of the University\'s statutory reporting relationships (e.g. CACMs, etc.), auditing data to support accurate reports.

Other management responsibilities

Develop and implement curriculum management policies and new initiatives that support the School of Medicine\xe2\x80\x99s strategic direction

Lead the development of the new procedures to manage curriculum data, challenging current processes to ensure maximum effectiveness while pro-actively engaging with stakeholders.

Write procedural documentation to be used across the team, and more widely across the entire unit.

Ensure curriculum management policies, procedures, and data are applied and used appropriately across campuses (Montreal and Outaouais) Supervise staff supporting curriculum management activities.

Problem-solve issues arising to ensure curriculum management is implemented and maintained effectively and efficiently.

Contribute to user requirements for new systems related to curriculum management, creating and executing functionality testing and working with stakeholders to identify the priority and severity of defects that may need raising. Keep abreast of developments and trends in curriculum management both as they relate to the strategy of the MDCM program, School of Medicine, McGill University, and national Medical Education bodies

Build and maintain productive relationships with colleagues who have involvement/investment in curriculum management e.g. IT Systems, Curriculum Delivery, Operations, Student Records, etc.

Work to agreed timelines, ensuring that milestones are met, organizing workload and adjusting priorities accordingly.

Use multiple systems, both in-house (MyCourses, etc.) and external (CBlue, One45, etc.), reporting tools, and curriculum presentation systems to enter, amend, and validate changes to curriculum and curriculum mapping

Other Qualifying Skills And/Or Abilities:

Minimum of three (3) years related experience. Previous experience in curriculum administration ad/or management an asset. Demonstrated knowledge and understanding of McGill University, the Faculty of Medicine and Health Sciences and the McGill University Hospitals is considered an asset. Proven ability to manage multiple priorities simultaneously, to effectively plan and delegate assignments, supervise staff, collaborate with various units, and work successfully in a group setting. Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures. Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders at all levels, ability to communicate diplomatically but firmly while exercising a high degree of tact and professionalism at all time. Excellent verbal and written communication skills in English and French. Competency tests will be administered.

Minimum Education and Experience: Bachelor\'s Degree 3 Years Related Experience /

Annual Salary: (MPEX Grade 04) $62,550.00 - $78,190.00 - $93,830.00

Hours per Week: 33.75 (Full time)

Supervisor: Associate Director, Curriculum Management and Assessment

Position End Date (If applicable):

Deadline to Apply: 2023-07-02

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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