Job Description

Description

The

Scheduling and Curriculum

in the

Office of the Registrar

is currently seeking a Full-time Limited Term

Curriculum and Scheduling Support

for approximately 19 months.


This position reports to the Assistant Registrar, Scheduling and Curriculum and will work with the Scheduling and Curriculum team to assist in the accurate and timely production of the university calendar and academic schedule.


Much of the work is deadline-driven during various peak periods, requiring strict attention to detail. The position works to support the Calendar Editor, Senior Degree Audit Coordinator, and the Scheduling team with day-to-day tasks and will provide opportunities to build an array of knowledge and skill in both curriculum and scheduling. The position requires prior PeopleSoft experience.

Summary of Key Responsibilities

(job functions include but are not limited to):

Assists Senior Degree Audit Coordinator in systematizing and testing Academic Requirements Supports Scheduling team in processing course edits in CourseDog and PeopleSoft, ensuring accuracy of content and requisite builds to support student registration. Assists Calendar Editor in preparation of notes and minutes. Supports Calendar and Scheduling team with configuration, testing, data entry, communications, training, reporting and support for end users related to the new softwares Edits web-pages as directed. Attends/supports calendar working group. Supports updates to the schedule using PeopleSoft, SharePoint and Ad Astra Schedule software, and runs appropriate jobs as directed to create the schedule of University classes. Assists with creating and updating requisites, course restrictions and requirements in PeopleSoft. Updates various special and non-standard fees required for courses, ensuring appropriate approvals are in place. Listens and communicates effectively while maintaining a professional demeanor Ability to multi-task and prioritize requests from multiple individuals. Assists staff with both online and in-person meetings/training sessions

Qualifications / Requirements:

A post-secondary credential (certificate, diploma, degree) in a related field is required. Preference will be given to candidates who poses a bachelor's degree or higher level qualification. A minimum 3 years of directly related experience in a university setting is required. A minimum 1 year experience working in a post-secondary registrars' office. Demonstrated experience working in an environment with peak periods and a high volume of inquiries. Experience in working with Peoplesoft (student administration); Banner or similar student administration systems is required. Experience investigating and troubleshooting curriculum management is required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as web-based collaboration tools and platforms. Experienced in leveraging email, internet research, and cloud-based applications to support efficient communication, data analysis, and workflow management. Ability to readily learn & adapt to new technologies is required. Demonstrated personal coping strategies, including the ability to manage stress levels that are moderate to high based on volume & demand.

Application Deadline:

October 9, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Specialist/Advisor Job Family, Phase 1.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

equity@ucalgary.ca

) and requests for accommodations can be sent to Human Resources (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.