Job Description

Job Number

53396

The Office of the City Clerk is the primary contact regarding City Council business and municipal governance. It manages Council and Committee meetings, quasi-judicial boards, independent municipal elections and census and appointments to civic agencies. It also manages corporate information governance, including information management and oversight of information access and privacy services for the City.

Reporting to the Supervisor, Council Meeting Coordination, the Council Meeting Coordinator is a key and contributing member of the Governance and Legislative Services section within the Office of the City Clerk. This position is instrumental in ensuring the smooth functioning, legislative compliance and sound governance of the corporation, City Council and Council Committees. This position exercises a high degree of judgement and discretion by working with confidential, urgent, and sensitive items related to governance and decision-making processes in the corporation.

What will you do?

Attend and coordinate all aspects of Council and Committee meetings, including preparing agendas, minutes and other meeting documentation within tight timelines Prepare and ensure accurate minutes which reflect motions, votes and decisions of Council and Committees, while also ensuring compliance with the Municipal Government Act Review and edit reports and research the history of Council and Committee decisions Ensure that meeting facilities are properly prepared Participate in the usage, maintenance and enhancement of technology used in meetings and meeting preparation Work with highly sensitive and confidential matters effectively and produce quality, error-free work in a high-pressure environment + Establish positive working relationships with staff in City Administration as you liaise with respect to City Council and Committee reports and meetings
Support public participation at Council and Committee meetings, including registering individuals to speak at meetings and providing accurate procedural advice Provide cross-coverage, support and advice on meeting management procedures to other members of the Governance and Legislative Services team, as required. Create agendas, meeting packages, summary of agenda changes, selection sheets, and other meeting documents for City Council and Committee meetings Publish meeting packages, including distributing addenda, to eSCRIBE, Diligent and the City's website Register individuals to speak at meetings and provide accurate procedural advice Prepare bylaws for signing Ensure distribution of correspondence and documentation related to specific items on an agenda Ensure that the necessary meeting rooms are booked and properly equipped Perform other related duties as required

Qualifications

:Completion of Grade 12 or equivalent 5 years of experience applying complex procedures and completing tasks in an office environment Demonstrated experience creating minutes and agendas Demonstrated experience using information technology systems and tools Experience managing confidential information

Assets:

Experience working in government Office Administration and/or Records Management certificate Meeting management, parliamentary procedure, and/or municipal government training

Skills required for success:

The ability to understand and read complex procedures and legislation Ability to work in a public forum Ability to work independently as well as a part of a team Proficient computer skills and the ability to quickly adapt to new programs and software Excellent concentration skills and attention to detail Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) Embracing a culture of equity, diversity, reconciliation and inclusion.

Conditions of Employment:

Applicants may be tested.

Work Environment:

Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite. This role works primarily in an indoor setting. Schedule flexibility to accommodate Council meetings may be required from time to time. This role requires engagement and interaction with diverse people from various backgrounds with different needs, expectations and emotional states.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact

employment@edmonton.ca

. Learn more about our benefits

https://bit.ly/COEbenefits

Up to 1 permanent full-time position

Talent sourced through this process may be considered for similar opportunities within the City of Edmonton.

Hours of Work:

33.75 hours per week

Salary Range:

$37.118 - $46.663 (Hourly); $65,392.64 - $82,208.54 (Annually)

Talent Acquisition Consultant:

SM / SB Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title

Secretary - Council Committees

Posting Date

Sep 22, 2025

Closing Date

Oct 6, 2025 11:59:00 PM (MDT)

Number of Openings (up to)

1 - Permanent Full-time

Union

Out of Scope

Department

Office of the City Clerk

Work Location(s)

City Hall, 3rd Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7