Job Description

Summary

The Corporate Services Assistant is an out-of-scope position with the Town of Kindersley at the busy, fast-paced Administration Office. The primary duties of this position are to be the first point-of contact for customer service, cash receipting and accounts payable. To help ensure the efficient and effective operations of the Town Office, this position may be cross trained in a number of functions related to clerk positions, including but not limited to accounts receivable, payroll, utilities, and taxation.

Core Competencies

- Customer Focused

- Energetic

- Quality Orientated - attention to details and high degree or accuracy in all areas of work.

- Time Management - good organizational and prioritization skills

- Able to work efficiently as a part of a team as well as independently

- Adaptability/ Flexibility

- Creative and Innovative Thinking

- Results Focus- the ability to interpret and implement company policies and procedures.

- Accountability and Dependability - high level of integrity, accountability, and a commitment to strong ethical practices. The ability to maintain confidentiality is crucial

- Development and Continual Learning

- Works well in a stressful environment- able to work well under pressure and meet set deadlines; the ability to respond appropriately in high pressure situations with a calm steady demeanour.

- Communication- the ability to communicate verbally and in writing, with all levels of the organization and the public

- Mathematical Reasoning- the ability to make accurate mathematic calculations

- Computer literate:

- Effective working skills of Microsoft Word, Excel, and email

- Ability to learn new software

- Works well in a stressful environment:

- Able to work well under pressure, handle and meet set deadlines

- Able to respond appropriately in high pressure situations with unhappy clients with a calm steady demeanour

Qualifications, Skills & Education

- Post-secondary education in clerical or administrative studies or 2 years of related experience

- Accounts Payable experience is an asset

- Proficiency with Microsoft Office Suite with an emphasis on Word and Excel, and email

- Excellent attention to detail

- Excellent interpersonal skills, and ability to work with senior members of the administrative team, and capable of fostering and maintaining effective working relationships

- Excellent verbal and written communication skills

- Strong public relations skills

- Dedicated to ongoing learning and professional development

- Able to work flexible office hours

Duties & Responsibilities

- Customer Service - First Point-of-Contact at the counter, by telephone and periodically email

- Accounts Payable processing

- Daily bank deposit and mail pick up and sorting

- Handling and processing of forms, permits, licenses, applications, tax certificates and tax searches

- Receipting of all payments

- Administering Work Orders

- Managing/ordering office supplies

- Administrative work with committees including but not limited to minute taking

- Provide support to all departments - primarily through assisting staff by facilitating inquiries about departmental policies, procedures, and programs

- Participating in applicable meetings

- Other duties as assigned

Work Conditions

- Required to sit at desk or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard

- Manual dexterity required to use desktop computer

- Lifting or moving up to 10lbs may be required

Reviews

A review will be conducted by the Corporate Services Manager at least once per year with a view towards evaluating the performance of the assigned duties and responsibilities, setting short and long-term goals and objectives, identifying, and developing solutions to challenges.

Term

This position is a permanent full-time out-of-scope position.

The position is available immediately.

Standard office hours are from 8:00 am to 5:00 pm, with an hour break for lunch, which will be scheduled to ensure that the there is always a clerk on shift over the noon hour.

Remuneration

The salary will correspond with experience and is based on a 40-hour work week.

The pay period is semi-monthly. Advancement within the assigned salary grid is based on performance and is at the discretion of the Corporate Services Manager in conjunction with the Chief Administrative Officer.

Vacation

This position is entitled to paid vacation, starting at 3 weeks paid per year.

Benefits

The Town of Kindersley offers a generous medical and dental Group Insurance benefits package currently provided through Group Health, as well as a pension with the Saskatchewan Municipal Employees Pension Plan.

Training and Professional Development

The Town of Kindersley strongly encourages all employees to regularly upgrade their skills, training, knowledge base certifications and professional designations through the various courses, seminars, conferences, and learning opportunities offered to employees.

Internal Policies

All employees are required to abide by the Town of Kindersley's Human Resources Policy Manual, 2022 and will indicate as such by signing the provided form upon receipt of the Manual. Signing the form indicates having received the Manual and agreeing to read and abide by it.

Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Benefits:

Company events Company pension Dental care Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Work Location: In person

Application deadline: 2025-08-22