Job Description

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 2 years to less than 3 years or equivalent experience

Work setting

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General law practice Business or corporate law Property and real estate law Law firm

Tasks

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Coordinate the flow of information Open and distribute regular and electronic incoming mail and other material Schedule and confirm appointments Maintain filing system Record and prepare minutes of court sessions, meetings or conferences Determine and establish office procedures and routines Prepare and key in correspondence and legal documents Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage Perform basic bookkeeping tasks

Supervision

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No supervision responsibility

Computer and technology knowledge

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MS Word MS Office MS Excel MS Outlook MS Windows Adobe Acrobat Reader

Area of work experience

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Contracts Correspondence Invoices Real estate Reports and records

Specialization or experience

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Specialized environmental skills and knowledge

Transportation/travel information

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Own transportation Public transportation is available

Work conditions and physical capabilities

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Fast-paced environment Work under pressure Tight deadlines Attention to detail Large caseload

Personal suitability

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Accurate Client focus Dependability Efficient interpersonal skills Excellent oral communication Excellent written communication Organized Reliability Team player Ability to multitask

Screening questions

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Are you authorized to work in Canada? Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you live near the job location?

Health benefits

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Dental plan Health care plan Paramedical services coverage Vision care benefits

Other benefits

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Travel insurance

Support for persons with disabilities

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Provides physical accessibility accommodations (for example: ramps, elevators, etc.) Participates in a government or community program or initiative that supports persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

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Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Supports newcomers and/or refugees with foreign credential recognition Offers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

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Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

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Participates in a government or community program or initiative that supports Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

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Participates in a government or community program or initiative that supports mature workers Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

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Participates in a government or community program or initiative that supports members of visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) Offers mentorship programs that pair members of visible minorities with experienced employees * Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities