Job Description

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Duties and Responsibilities:

• Drafts all correspondence and letters to clients, accountants etc. with respect to corporate matters for the Lawyer to review and sign. Delivers letters and correspondence via appropriate method (i.e. fax, e-mail, or courier).

• Completes corporate minute books and folders and enters information into corporate database (determines deficiencies if necessary). Drafts letters to clients seeking missing information or instructions.

• Orders and reviews preliminary and full NUANS reports, Certificates of Status, Profile reports etc.

• Prepares annual resolutions/minutes of meetings as required.

• Prepares dividends (capital, eligible and ineligible), bonus resolutions and certified copies thereof.

• Updates corporate lists with new companies received and maintains corporate records with respect to addresses, directors, shareholders, officers, etc.

• Prepares audit inquiry responses, as required.

• Drafts and files business name registrations, limited partnership and general partnership registrations and renewals.

• Completes and files Form 1 NOC with Ministry when addresses, directors or officers change.

• Prepares annual returns as required.

• Prepares corporate documentation including but not limited to Articles of Incorporation, Articles of Amendment, Continuance, Amalgamation, Dissolution, Revival when instructions have been received.

• Drafts share transfers, as instructed. Forwards to Lawyer for review and approval.

• Completes transaction files as required including but not limited to; ordering corporate searches/due diligence, supplies, obtaining information, arranging for delivery/exchange of documents, arranging for necessary banking, drafting and filing PPSA registrations when needed, providing accounting reports to clients and post-closing matters.

Qualifications:

• A minimum of 1-5 years of experience in a similar position in a Corporate Law practice

• A diploma in a related Legal Administration and/or Law Clerk program or equivalent years of experience

• Must be proficient with Microsoft office etc.

• Working knowledge of Fastco, Cyberbahn and Legal Accounting Software

The successful candidate must demonstrate the following:

• Excellent interpersonal and communication (written & verbal) skills

• Ability to analyze and understand legal documents and maintain strong attention to detail

• Must be highly organized with the ability to multi-task and meet tight deadlines

• Ability to maintain confidentiality of pertinent data

• Demonstrates a professional demeanor, high ethical standards, respect and commitment to service excellence

• Ability to work independently as well as cohesively with lawyers and other employees as part of a team

• Ability to work efficiently and effectively under pressure with simultaneous deadlines

Job Types: Full-time, Permanent
Benefits:

• Dental care

• Extended health care

• On-site parking

• Vision care

Skills Required