Job Description

Requisition ID: 159579

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Corporate Governance Administrator directly supports the Senior Vice President, Chief Corporate Governance Officer and Corporate Secretary ("CGO") as well as provides administrative operations and corporate governance support for departmental activities contributing to the overall success of the Corporate Secretary's Department globally. They ensure specific individual goals, plans, initiatives are executed and delivered in support of the team's business strategies and objectives. They also ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Accountabilities:

• Executive Support for the CGO

• Provides a variety of complex and routine administrative and governance support for the CGO.
• Maintains daily calendar and schedules meetings for the CGO.
• Ensures the necessary background information and materials are gathered prior to meetings/appointments.
• Receives inquiries and identifies priorities for the attention of the CGO.
• Arranges and coordinates domestic and international travel.
• Submits expense reports.
• Develops and maintains a filing system.
• Performs a variety of other administrative duties and support as required.
• This includes regular interaction with members of the Board and executive management across all business lines, the external auditors, regulators, shareholders and other stakeholders to expedite action on behalf of the CGO.

• Administrative Operations for the Corporate Secretary's Department

• Supports the CGO with the development and distribution of strategic department communications to ensure the strategy, goals and department initiatives are understood globally.
• Monitors the Corporate Secretary's and Chair of the Board emails and coordinates responses to inquiries, internally and externally, ensuring appropriate actions, dissemination of information and follow-up, as necessary.
• Answers central phone line, responding to and resolving/escalating inquiries.
• Oversees the centralized tracking and record maintenance of employee vacation, remote work and absences, BCP contact lists and learning development.
• Supports the development and distribution of documentation including procedures, presentations, letters, attestations, and business plans.
• Supports the planning and execution of department events including team meetings, town halls, strategy sessions, conferences, and celebrations.
• Supports the onboarding and offboarding activities of employees within the department, which includes requesting equipment set-up and system access
• Supports the Applause Ambassador for the department with various administrative duties
• Support various governance initiatives/projects of the CGO and/or the department.
• Supports business name and provincial licensing registrations and renewals
• Supports CGO and other members of the department with logistics relating to various management committees.
• Other duties as assigned

Education and Experience:

• 3-5 years' experience as a corporate law clerk/legal assistant and/or administration with similar experience in a legal, regulatory or corporate secretarial function of a public company.
• Post-secondary education or equivalent; Institute of Law Clerks Certificate or post-secondary Diploma in Legal Administration would be an asset. Financial services experience would also be an asset.
• Excellent written/verbal communications skills. Ability to use judgment in anticipating and initiating appropriate action.
• Highly organized and ability to multi-task.
• Ability to work under pressure to meet deadlines.
• Proven experience interacting with senior management.
• Ability to handle sensitive or private information with tact and discretion.
• Self-starter with ability to work with minimal supervision.
• Ability to work in a collaborative manner within the department and with staff in other departments.
• Advanced knowledge of MS Office and software tools as applied to the position including; MS Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
• Knowledge of the business and regulatory environment in which the Bank operates an asset.
• Ability to speak in French or Spanish would be considered an asset.

This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.